County of Fresno - File #: 17-0207

• File #: 17-0207
• Name: Declaration of Emergency at Brix Building
• In control: Internal Services
• On agenda: 3/7/2017
• Final action: 3/7/2017
• Enactment #: Resolution No. 17-142, Resolution No. 17-143
• Title: 1. Adopt Resolution acknowledging the emergency nature of the flooding at the Fresno County Brix Building and make a finding pursuant to County Administrative Policy 34 that unusual and extraordinary circumstances exist such that it is in the best interest of the County to suspend competitive bidding and negotiate and execute contracts for services and supplies as necessary for remediation and restoration of the property. 2. Authorize the Director of Internal Services/Chief Information Officer to negotiate and execute agreements and other documents necessary for the remediation and restoration of the Fresno County Brix Building. 3. Adopt Budget Resolution increasing the FY 2016-17 appropriations and estimated revenues for the Internal Services Department, Facility Services Org 8935 in the amount of $300,000 (4/5 vote).

Date	Action By	Action	Result
3/7/2017	Board of Supervisors	Conducted Hearings	Pass

DATE: March 7, 2017

TO: Board of Supervisors

SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer

SUBJECT: Declaration of Emergency Regarding the Water Intrusion Incident at the
Fresno County Brix Building

RECOMMENDED ACTION(S):
TITLE
1. Adopt Resolution acknowledging the emergency nature of the flooding at the Fresno County Brix Building and make a finding pursuant to County Administrative Policy 34 that unusual and extraordinary circumstances exist such that it is in the best interest of the County to suspend competitive bidding and negotiate and execute contracts for services and supplies as necessary for remediation and restoration of the property.

2. Authorize the Director of Internal Services/Chief Information Officer to negotiate and execute agreements and other documents necessary for the remediation and restoration of the Fresno County Brix Building.

3. Adopt Budget Resolution increasing the FY 2016-17 appropriations and estimated revenues for the Internal Services Department, Facility Services Org 8935 in the amount of $300,000 (4/5 vote).

REPORT
Approval of Recommended Actions 1 and 2 will allow the Director of Internal Services/Chief Information Officer to timely procure the necessary services and supplies to remediate the damage to the basement of the Fresno County Brix Building. Approval of Recommended Action 3 will appropriate the estimated funds necessary for the remediation and restoration of the building.

ALTERNATIVE ACTION(S):

There is no viable alternative action.

SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:

Recommended Action 1 is to suspend the customary competitive bidding process consistent with the "unusual or extraordinary circumstances" exception contained in Administrative Policy No. 34. This is consistent with the processes used for previous and similar remediation projects for emergencies such as at the Fresno County Hall of Records, North Annex Jail, and University Medical Center. P...