DATE: April 25, 2017
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Budget Resolution and Second Amendment to Agreement No. 13-761 with Central State, Inc., for Sewage Sludge Pumping and Removal
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize Chairman to execute the Second Amendment to Agreement No. 13-761 with Central State, Inc., to add leachate pumping and removal services at the American Avenue Disposal Site and increase the annual maximum limit from $320,000 to $470,000 for years four and five ($1,740,000).
2. Adopt a Budget Resolution increasing the FY 2016-17 appropriations in the American Avenue Disposal Site Organization 9026 in the amount of $50,000 from the American Avenue Disposal Site Fund 0700 General Reserves (4/5 vote).
REPORT
Due to an unusually high amount of rainfall at the American Avenue Disposal Site (AADS), it is necessary to dispose of leachate off-site. Recommended action one will add leachate pumping and removal services at AADS to Agreement No. 13-761 and increase the annual maximum limit by $150,000 per year for the remainder of the current one-year period and the final optional one-year period, if it is renewed. Recommended action two will increase the appropriations by $50,000 in the American Avenue Disposal Site Organization 9026 to pay for the cost of leachate pumping and disposal for FY 2016-17.
ALTERNATIVE ACTION(S):
No viable alternatives exist.
FISCAL IMPACT:
There is no Net County Cost associated with the recommended action. Sufficient funds are available in the American Avenue Disposal Site Fund 0700 General Reserves to fund the increase in appropriations. Approval of the second recommended action will increase the appropriations in the FY 2016-17 American Avenue Disposal Site Organization 9026 Adopted Budget in the amount of $50,000 to fund leachate pumping and removal service.
DISCUSSION:
The County of Fresno owns and operates the AADS, which is a Class III municipal solid waste disposal facility with 367 acres permitted for waste disposal. AADS is comprised of lined cells designed to collect the water that percolates through the cells, leachate, in a sump where it is pumped into storage tanks.
Typically AADS only generates a minimal amount of leachate during the rainy season and that leachate is sprayed over the lined areas of the site and allowed to evaporate. The unusually high amount of rainfall this season has created a significant amount of leachate that has exceeded the capacity of the three 15,000 gallon storage tanks and it is not possible to spray the leachate back over the lined areas without causing additional surface erosion.
The proposed amendment will add leachate pumping and removal service to Agreement No. 13-761 with Central State, Inc., for sewage sludge pumping service and increase the agreement annual maximum limit by $150,000 for the remainder of the current one-year period and for the final optional one-year period, if it is renewed. Leachate pumping and removal service will be added to the next Request for Quotation for sewage sludge pumping and removal service.
REFERENCE MATERIAL:
BAI # 48, December 10, 2013
BAI # 54, November 15, 2016
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with the Clerk - Second Amendment to Agreement 13-761
On file with the Clerk - Budget Resolution
CAO ANALYST:
John Hays