DATE: June 6, 2017
TO: Board of Supervisors
SUBMITTED BY: David Pomaville, Director, Department of Public Health
SUBJECT: Dispatch Services for the City of Selma Fire Department
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairman to execute a revenue Agreement with the City of Selma, for dispatching services for the City of Selma Fire Department through the Fresno County Emergency Medical Services Communications Center, effective July 1, 2017 through June 30, 2020 ($42,994).
2. Approve and authorize the Chairman to execute an Agreement with K.W.P.H. Enterprises, d.b.a. American Ambulance, for City of Selma Fire Department dispatching services through the Fresno County Emergency Medical Services Communications Center, effective July 1, 2017 through June 30, 2020 ($34,371).
REPORT
Approval of the first recommended action will continue dispatch services for the City of Selma Fire Department through the Fresno County Emergency Medical Services (EMS) Communications Center. Approval of the second recommended action will allow the Department of Public Health to contract with American Ambulance for City of Selma fire dispatch services. The proposed agreement with American Ambulance allows the County to pass-through funds received from the City of Selma for reimbursement of personnel and dispatch costs provided by American Ambulance, retaining a portion to offset County costs, with no increase in Net County Cost.
ALTERNATIVE ACTION(S):
There are no viable alternative actions. Should your Board not approve the recommended actions, the City of Selma would need to find another dispatch center for the fire department.
FISCAL IMPACT:
There is no Net County Cost associated with the recommended actions. The recommended revenue agreement with the City of Selma will provide a total of $42,994; $34,371 will fund the agreement with American Ambulance and $8,623 will be retained by the Department to offset County costs, such as personnel and radio equipment. The maximum amount of the recommended agreement with American Ambulance is $34,371 and will be fully offset with pass-through revenue received from the City of Selma. Sufficient appropriations and estimated revenues will be included in the Department’s Org 5620 FY 2017-18 Requested Budget and in future budget requests for the term’s duration.
DISCUSSION:
The Fresno County EMS Communications Center is a regional dispatch center responsible for the management and dispatch of all ambulance requests in Fresno, Kings, and Madera Counties. The Center began dispatching services for the City of Selma Fire Department in May 2012 and your Board approved the current agreements for services on July 14, 2015. The emergency medical and fire dispatch service combination continues to be very effective and the City, County, and American Ambulance wish to continue the services.
The proposed agreement with the City of Selma would allow the City to continue contracting with the County for fire dispatching services utilizing the Fresno County EMS Communications Center, which is staffed and operated by American Ambulance under its exclusive operating agreement with the County. The proposed agreement with American Ambulance for fire dispatch services allows the County to pass-through funds received from the City of Selma to American Ambulance for dispatch services.
The proposed agreement with the City of Selma can be terminated without cause by either party with a 90-day written notice, and either party may terminate the contract if the other party commits a material breach by providing a 30-day written notice, unless the breaching party cures the breach within the 30 days. The proposed American Ambulance agreement can be terminated without cause by either party with a 60-day written notice, and either party may terminate the contract if the other party commits a material breach by providing a seven-day written notice, unless the breaching party cures the breach within the seven days.
Both proposed agreements contain a mutual hold harmless clause and, in the event of an act of god, act of public enemy, or other extraordinary cause not reasonably within the control of either party, the proposed agreements contain a force majeure clause, which excuses the parties’ performance under the agreement. The proposed agreements will be effective July 1, 2017 through June 30, 2020 and deviate from the County’s standard agreement of three-year base with two one-year extensions due to a request for a shorter term by the City of Selma.
REFERENCE MATERIAL:
BAI # 54, July 14, 2015
Agt. No. 15-328 - City of Selma
Agt. No. 15-329 - American Ambulance
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Agreement with City of Selma
On file with Clerk - Agreement with American Ambulance
CAO ANALYST:
Sonia De La Rosa