DATE: September 12, 2017
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer
SUBJECT: Emergency Cleanup Services - County Facilities
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 under the "unusual or extraordinary circumstances" exception for emergency cleanup services.
2. Approve and authorize the Chairman to execute an Agreement with Belfor Property Restoration for emergency clean up services effective upon execution, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $2,500,000.
REPORT
Approval of the recommended actions will allow the Internal Services Department (ISD) Facility Services Division to contract for disaster/emergency restoration and repair services as may be needed from time to time for various County facilities.
ALTERNATIVE ACTION(S):
Your Board could direct staff to competitively bid these services. However, if the awarded vendor is not a preferred vendor of the County's insurance carrier, it could delay remediation of County property and equipment, which may cause additional significant damage and delays in returning those facilities to service. In addition, not using a preferred vendor may result in the County not being reimbursed the full cost as the awarded vendor may have higher rates than what would be authorized by the County's insurance carrier.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
Recommended Action No. 1 is to suspend the customary competitive bidding process consistent with the "unusual extraordinary circumstances" exception contained in Administrative Policy No. 34. This will allow the County to contract with Belfor Property Restoration (Belfor), the preferred vendor of choice of County's insurance carrier; Belfor is a preferred vendor d...
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