DATE: September 26, 2017
TO: Board of Supervisors
SUBMITTED BY: Oscar J. Garcia, CPA
Auditor-Controller/Treasurer-Tax Collector
SUBJECT: Agreement with Title Runners Inc. for Title Searches-Parties of Interest Searches
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an agreement with Title Runners Inc. for Title Searches-Parties of Interest effective September 30, 2017 through September 30, 2020 with two optional one-year extensions, total not to exceed $650,000.
REPORT
Approval of the recommended action would authorize Title Runners, Inc. to provide Parties of Interest reports related to the County's sale of tax-defaulted property in accordance with the provisions of the Revenue & Taxation code. The maximum amount of the contract, including the two one-year renewals, will not exceed $650,000, or $130,000 per year, at no increase in Net County Cost.
ALTERNATIVE ACTION(S):
If the recommended action is not approved, the department would be required to perform this work internally as the Tax Collector has no option but to conduct a tax sale this fiscal year and the department does not have adequate internal staffing to perform the work. The Tax Collector conducts a tax sale on average once a year and it has not been feasible for the department to maintain dedicated staff with the expertise needed to perform this work.
FISCAL IMPACT:
There is no increase in Net County Cost related to this agreement. The FY 2017-18 Adopted Budget of the Auditor-Controller/Treasurer-Tax Collector Org 0410 includes appropriations necessary for vendor title searches.
DISCUSSION:
The County has contracted with Title Runners, Inc. to provide parties of interest reports related to the County's sale of tax-defaulted property for 10 years. The previous contract with Title Runners expires on September 30, 2017.
On behalf of the Department of Auditor-Controller/Treasurer-Tax Collector a Request for Quotation was issued for Title Searches-Partie...
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