DATE: October 31, 2017
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer
SUBJECT: Declaration of Emergency Regarding the Flood at the Elections
Warehouse
RECOMMENDED ACTION(S):
TITLE
1. Adopt Resolution acknowledging the emergency nature of the water leak incident at the Elections warehouse and make a finding pursuant to County Administrative Policy 34 that unusual and extraordinary circumstances exist that it is in the best interest of the County to suspend competitive bidding, and negotiate and execute contracts for services and supplies as necessary for the remediation and restoration of County property.
2. Authorize the Director of Internal Services/Chief Information Officer to negotiate and execute agreements and other documents necessary for the remediation and restoration of County property.
3. Adopt a Budget Resolution increasing the FY 2017-18 appropriations and estimated revenues for the Facility Services Org 8935 in the amount of $80,000 (4/5 vote).
REPORT
Approval of the Recommended Actions 1 and 2 will allow the Director of Internal Services/Chief Information Officer to timely procure the necessary services and supplies to remediate and restore the material damaged in the flood. Approval of Recommended Action 3 will appropriate the estimated funds necessary for the remediation and restoration of the building.
ALTERNATIVE ACTION(S):
There is no viable alternative action.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
Recommended Action 1 is to suspend the customary competitive bidding process consistent with the "unusual or extraordinary circumstances" exception contained in Administrative Policy No. 34. This is consistent with the processes used for previous and similar remediation projects for emergencies such as the Fresno County Hall of Records, North Annex Jail, Brix-Mercer, and UMC. Purchasing has reviewed the request and concurs with the Department's need to suspend the...
Click here for full text