DATE: October 31, 2017
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer
Margaret Mims, Sheriff-Coroner
SUBJECT: Master Agreement for Vehicle Washing Services
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairman to execute a Master Agreement for Vehicle Washing Services, effective November 1, 2017, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $600,000.
2. Authorize the Director of Internal Services/Chief Information Officer or his designee to add additional contractors to this Agreement as they are identified and agree to the terms and conditions of the Master Agreement without returning to the Board of Supervisors with amendment(s), subject to the review and approval of County Counsel as to legal form and the Auditor-Controller/Treasurer-Tax Collector as to accounting form.
REPORT
Approval of the first recommended action will allow the County to acquire competitively bid vehicle washing services to help maximize the County's flexibility in maintaining the cleanliness of Fleet and Sheriff vehicles. Approval of the second recommended action will allow the Director of Internal Service/Chief Information Officer to execute amendments for the purpose of adding additional qualified contractors to the Master Agreement without modification of any terms, conditions, or agreement amounts.
ALTERNATIVE ACTION(S):
Not approving the recommended action would leave County departments without an efficient method to maintain clean fleet vehicles. Services would be provided on an as-needed basis, which could result in higher costs.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action for ISD - Fleet Services Org 8910. All costs associated with these services are recovered through charges to user County departments. Sufficient appropriations and estimated revenues ar...
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