DATE: January 9, 2018
TO: Board of Supervisors
SUBMITTED BY: David Pomaville, Director, Department of Public Health
SUBJECT: Retroactive Application for Assistance Revenue Agreement with the California Governor’s Office of Emergency Services
RECOMMENDED ACTIONS:
TITLE
1. Approve and authorize the Chairman to execute a Retroactive Application for Assistance Revenue Agreement for submission to the California Governor’s Office of Emergency Services for the FY 2017 Emergency Management Performance Grant, effective July 1, 2017 through June 30, 2018 ($327,425).
2. Approve and authorize the Chairman to execute the attached letter assuring the State the County will provide and appropriate all matching funds, including any cash match, required for the grant project.
3. Approve and authorize the Chairman to execute the Fiscal Year 2017 Emergency Management Performance Grant Agreement Articles, Assurances, Certifications, Terms and Conditions and Governing Body Resolution.
REPORT
Approval of the recommended actions will allow the Department of Public Health to submit the non-competitive Application for Assistance Revenue Agreement for the Emergency Management Performance Grant (EMPG) to the California Governor’s Office of Emergency Services (Cal OES). The EMPG grant funds support the County’s capability to prevent, prepare for, mitigate against, respond to, and recover from emergencies and disasters. The EMPG Local Allocation provides federal funds to assist state, local, territorial, and tribal governments in preparing for all hazards, as authorized by Section (§) 662 of the Post Katrina Emergency Management Reform Act (6 U.S.C. §762) and the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. §§ 5121 et seq.). The application and related EMPG documents represent an agreement with Cal OES and require a 100% County match, which will be covered with Health Realignment, with no Net County Cost. This item is countywide.
ALTERNATIVE ACTION(s):
Should your Board not approve the recommended actions, the Department would not be able to fund the County’s Office of Emergency Services (OES) resulting in a decreased level of emergency preparedness and response coordination.
RETROACTIVE AGREEMENT:
The recommended Application for Assistance Revenue Agreement was received from the Cal OES on November 9, 2017 and is retroactive to July 1 2017.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended actions. The recommended revenue agreement ($327,425) represents an increase of $722 over the prior year level. The grant allocation is non-competitive, based on a population growth model and requires a 100% County match, which will be covered with Health Realignment. Sufficient appropriations and estimated revenues are included in the Department’s Org 5620 FY 2017-18 Adopted Budget. The grant allows for full reimbursement of direct costs and 10% ($32,743) for indirect costs. The Department’s indirect cost is 26.19%; Health Realignment will cover the remaining indirect cost of $53,010.
DISCUSSION:
The EMPG supports the County’s ability to prevent, prepare for, mitigate against, respond to, and recover from emergencies and disasters, whether natural or man-made. Federal EMPG funds are allocated through Cal OES annually, in accordance to Federal Guidance to support emergency and disaster planning and preparedness activities.
The Department has received EMPG grant funds since the early 1990’s. Previous grants funded the development and updates of emergency response plans, enhancements to the County’s Emergency Operations Center, emergency communications vehicle radio upgrades, and emergency response equipment upgrades. The recommended revenue agreement would provide $327,425 in grant revenue to support OES operations and activities including personnel, program costs, and emergency preparedness training. The grant would also provide funding for the annual maintenance and support costs associated with the crisis information management system or web-based Emergency Operations Center (WebEOC). WebEOC provides response agencies with a common access point with real time information and resource tracking, situation analysis, communication, and dissemination of information during an emergency or significant event.
The recommended Application for Assistance Revenue Agreement and the Assurances, Certifications, Terms and Conditions and Governing Body Resolution become a binding agreement upon execution by Cal OES and is effective July 1, 2017 through June 30, 2018. Your Board’s approval of the second recommended action, will execute the subsequent agreement for this allocation. The agreement does not allow for termination without cause; however, the County and Cal OES may terminate from the agreement for non-compliance with the award assurances or terms and conditions issued by the Federal Emergency Management Agency (FEMA). The terms also state the County shall be responsible for any liability arising out of the performance of this agreement.
REFERENCE MATERIAL:
BAI #44, August 23, 2016
Attachments Included and/or on file:
On file with Clerk - Agreement with California Office of Emergency Services
On file with Clerk - Written Authorization
CAO Analyst:
Sonia De La Rosa