DATE: April 17, 2018
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner
Robert W. Bash, Director of Internal Services/Chief Information Officer
SUBJECT: Retroactive Amendment II to Lease Agreement for Sheriff's Substation
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a retroactive Amendment II to Lease Agreement #08-075 with Land Management Opportunities LLC for office space (8,480 square feet) at 5717 E. Shields, Fresno, CA for the Sheriff's substation, increasing the amount of optional Renewal Terms to five (5), thereby extending the term of the Agreement to December 31, 2021, and increasing the Agreement maximum by $576,000, to a total of $1,824,000.
REPORT
There is no increase in Net County Cost associated with the recommended action, which will extend the term of the current lease to December 31, 2021. The recommended lease has an annual cost of $144,000 and can be terminated by the County providing 180 day prior written notice at any time. The recommended change will enable the Sheriff to occupy the current substation until a decision is made for a new substation site.
ALTERNATIVE ACTION(S):
There are no viable alternative actions. The Sheriff-Coroner will continue to occupy the facility until a determination is made to relocate to another site.
RETROACTIVE AGREEMENT:
The recommended Amendment II is retroactive to January 1, 2018 due to ongoing discussions regarding a new substation. A Request for Qualification was issued on May 26, 2015 for a facility to serve as a new Sheriff's Area 2 Substation. Due to the process of site selection, building design and renewal negotiations, this lease is retroactive.
FISCAL IMPACT:
There is no additional Net County Cost associated with the recommended action. The Sheriff-Coroner will continue to pay rent at the current rate of $12,000 per month during the term of the lease. Sufficient appropriations and estimated revenues are included in the Sheriff-Coroner's ...
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