DATE: June 5, 2018
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer
SUBJECT: Master Agreement for HVAC Parts, Service, and Repairs
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairman to execute a Master Agreement for Heating, Ventilation, and Air Conditioning (HVAC) parts, service, and repairs, effective June 5, 2018, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $3,500,000.
2. Authorize the Director of Internal Services/Chief Information Officer or his designee to add additional contractors to this Agreement as they are identified who will agree to and be bound by the terms and conditions of the Master Agreement without affecting the remainder of the Agreement.
REPORT
Approval of the first recommended action will allow the Internal Services Department - Facility Services Division (Facility Services) to contract for HVAC parts, services, and repairs on an as-needed basis for buildings located throughout the County. Approval of the second recommended action will allow the Director of Internal Services/Chief Information Officer to execute amendments for the sole purpose of adding additional qualified contractors to the Master Agreement without affecting the remainder of the agreement. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions, the County will be without a contract for HVAC parts, service, and repairs for building locations throughout the County.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended actions. Approval of the recommended actions allows Facility Services to contract for HVAC parts, service, and repairs on an as needed basis for buildings located throughout the County. All costs associated with these services are recovered through charge-backs to user departments. Sufficient appropri...
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