DATE: June 12, 2018
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner
SUBJECT: Budget Resolution for Sheriff-Coroner Utilities Cost Payment and Budget Resolution for expenditures and revenue recognized
RECOMMENDED ACTION(S):
TITLE
1. Adopt Budget Resolution increasing FY 2017-18 appropriations and estimated revenues for Sheriff-Coroner Org 3111 in the amount of $857,286 for Utility Costs (4/5 vote); and
2. Adopt Budget Resolution increasing FY 2017-18 appropriations and estimated revenues for Sheriff-Coroner Org 3111 in the amount of $320,000 for the High Intensity Drug Trafficking Areas Grant (4/5 vote).
REPORT
There is no increase in Net County Cost associated with the recommended actions. Approval of the first recommended action will allow the Sheriff-Coroner to increase appropriations and estimated revenues in Sheriff-Coroner’s Org 3111 to facilitate an $857,286 utility costs back payment using excess US Marshal revenues. Approval of the second recommended action will allow the Sheriff-Coroner to increase appropriations and estimated revenues in Sheriff-Coroner’s Org 3111 for FY 2017-18 to cover unbudgeted expenditures for High Intensity Drug Trafficking Areas (HIDTA) Resource Agencies which include equipment, supplies, and overtime related to HIDTA grant activities. This item is countywide.
ALTERNATIVE ACTION(S):
There is no viable alternative action.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended actions. Approval of the first recommended action will increase FY 2017-18 appropriations and estimated revenues in Sheriff-Coroner’s Org 3111 in the amount of $857,286 for payment of utility costs using excess US Marshal revenues. Approval of the second recommended action will increase appropriations and estimated revenues in Sheriff-Coroner’s Org 3111 for FY 2017-18 in the amount of $320,000. Unspent prior year HIDTA grant revenues will offset the increase in appropriations.
DISCUSSION:
Pacific Gas and Electric (PG&E) notified the County of Fresno in April 2018 that a meter for the Courthouse "campus" had a blown fuse and was not reporting the true utility usage. According to PG&E, the faulty meter had only been reporting 2/3 of the power consumed. PG&E will be back billing the Internal Services Department (ISD) for the unreported use (approximately 14 months) and ISD will then charge the Sheriff-Coroner for their portion, which is estimated to be $857,286. Approval of the first recommended action will enable the Sheriff-Coroner to increase appropriations and estimated revenues in Sheriff-Coroner’s Org 3111 to facilitate the payment of these utility costs. Excess FY 2017-18 US Marshal revenues will be used to fund this back payment.
Each HIDTA grant has a twelve-month term with a two-year spending period for each grant. As the fiduciary agent for the CV HIDTA, the Sheriff-Coroner’s Office processes reimbursement requests from CV HIDTA Resource Agencies for expenditures and overtime. Approval of the second recommended action will increase appropriations and estimated revenues for Sheriff-Coroner’s Org 3111 in FY 2017-18 to cover unbudgeted expenditures for HIDTA Resource Agencies which include equipment, supplies, and overtime related to HIDTA grant activities. These expenditures will be covered with unspent monies from the prior grant year.
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Resolution (31114000)
On file with Clerk - Resolution (31116377)
CAO ANALYST:
Jeannie Z. Figueroa