DATE: June 12, 2018
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner
SUBJECT: Retroactive Amendment II to Agreement with RR-M Reyna, Inc.
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute retroactive Amendment II to Agreement No. 14-258 with RR-M Reyna, Inc., doing business as R & R Transport, for professional decedent removal services, effective May 16, 2017; to change the term of the Agreement to May 16, 2014, through May 15, 2019; to retroactively ratify payments made during the fourth year of the Agreement; and to retroactively authorize payment for services previously provided, with no change in the Agreement maximum of $870,000.
REPORT
There is no increase in Net County Cost associated with the recommended action in the current year. The original term of the Agreement was three years, expiring on May 15, 2017, with two one-year renewal options. However, the one-year options were not solidified in writing, as required in the Agreement, and the parties continued to operate under the terms of the Agreement. Approval of the recommended action will allow the Agreement to be in effect for five years, the total possible length contemplated at the execution of the Agreement, with no changes to the increase amount approved by your Board on May 1, 2018, in the total five year agreement of $870,000. This item is countywide.
ALTERNATIVE ACTION(S):
There is no viable alternative action. If the recommended action is not approved, there would be a disruption in the ability of the Sheriff-Coroner's Office to provide decedent removal services throughout Fresno County. This will inhibit the Sheriff-Coroner's Office daily job duties and interfere with the functionality of the department.
RETROACTIVE AGREEMENT:
The original Agreement required both parties to provide written confirmation of any renewal terms. However, the parties did not confirm the renewal terms in writing and instead continued to operate under the ter...
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