DATE: August 7, 2018
TO: Board of Supervisors
SUBMITTED BY: Kirk Haynes, Chief Probation Officer
SUBJECT: Agreement with Fresno Unified School District
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairperson to execute a retroactive revenue Agreement with Fresno Unified School District to provide partial funding for services provided by nine Deputy Probation Officers assigned to various Fresno Unified School District school campuses, effective July 1, 2018 through June 30, 2019, total not to exceed $337,500; and
2. Approve Amendment to the Salary Resolution adding one Deputy Probation Officer position to Probation Org 3430, effective August 13, 2018, as reflected in Appendix C.
REPORT
There is no additional Net County Cost associated with the recommended actions. Fresno Unified School District (FUSD) and the Probation Department desire a continued partnership to continue services. FUSD will provide a total of $337,500 in funding toward the nine Deputy Probation Officer positions, which is an increase of one position over FY 2017-18. The remainder of the direct costs for these positions will be funded with Juvenile Justice Crime Prevention Act (JJCPA) funds. The Fresno County Probation Department and FUSD recognize the benefit of collaborating to provide services and have Deputy Probation Officers participate on the Police/Sheriff/Probation teams located on school campuses. Due to the collaborative nature of this agreement, the Department recommends your Board deviate from the County policy requiring full cost recovery (including indirect costs). This practice is consistently applied to similar agreements with other school districts. This item is countywide.
ALTERNATIVE ACTION(S):
If the Board does not approve the recommended actions, the Probation Department will not have sufficient funding to continue providing on-campus services to the FUSD.
RETROACTIVE AGREEMENT:
The Probation Department has been in discussions with FUSD regarding continuing to provide on campus services. Once the agreement was finalized, the next available FUSD School Board meeting was June 13, 2018, at which time it was approved. The agreement is now being brought before your Board on the first available Board date within the established deadlines after FUSD’s internal processing was completed.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended actions. The total cost for the nine Deputy Probation Officers is $1,186,503 and includes $1,082,919 in salaries and benefits, and $103,584 in estimated services and supplies, which includes vehicle, radio, and cell phone costs. FUSD will provide a total of $337,500 towards the costs of the nine Deputy Probation Officers, including services and supplies, with the remaining $849,003 funded with JJCPA funds. Based on the Probation Department’s current indirect rate of 25.96% of salary and benefits, the indirect costs associated with the nine Deputy Probation Officer positions are $281,126. It is recommended that FUSD’s portion of the indirect costs not be charged due to the collaborative nature of the agreement, and due to the fact that the Deputy Probation Officers are providing supervision to minors who reside within the school district’s boundaries. The portion of the indirect cost that can be paid for with JJCPA funds is limited to 0.5% ($4,245) per JJCPA funding requirements. Therefore, the Net County Cost for the indirect cost is $276,881. Appropriations, estimated revenues, and Probation indirect cost for these positions are included in Probation’s FY 2018-19 Recommended Budget Org 3430.
DISCUSSION:
FUSD desires the Fresno County Probation Department to assign nine Deputy Probation Officers to various FUSD school campuses to provide probation services and participate on the Police/Sheriff/Probation teams. This is an increase from eight positions in FY 2017-18. The Deputy Probation Officers assigned to the Police/Sheriff/Probation teams work with FUSD staff in monitoring school attendance, maintaining school safety, supervising probationers, serving as a liaison between the school and the courts, directly supervising student activity, and screening students for various programs.
Deputy Probation Officers were first paired with Police Officers/Deputy Sheriffs on school campuses during the 1993-94 school year. Since its inception, the goal has been to promote campus safety and positive citizenship and behaviors in the school, home and community. The relationship that has been developed between FUSD and the Police/Sheriff/Probation Teams is designed to be preventative in nature. The primary focus is a collaborative effort to closely monitor juvenile probationers attending the school campuses while developing and implementing school-based prevention and intervention programs.
The previous agreement with FUSD for FY 2017-18 was approved by your Board on August 8, 2017 for services provided by eight Deputy Probation Officers. On January 9, 2018, your Board approved an amendment to the above agreement adding overtime compensation for services provided by Deputy Probation Officers at FUSD sites. The recommended salary resolution will add one Deputy Probation Officer for a total of nine Officers that will be providing services on FUSD campuses in FY 2018-19.
The agreement with the FUSD differs from the County's model contract in that it contains a mutual hold harmless clause, which has been reviewed and approved by Risk Management. This has the effect of making each party responsible for losses arising from their own negligent acts.
REFERENCE MATERIAL:
BAI # 37 - August 8, 2017
BAI # 30 - January 9, 2018
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Agreement with FUSD
Salary Resolution Amendment - Appendix C
CAO ANALYST:
Samantha Buck