County of Fresno - File #: 18-0702

• File #: 18-0702
• Name: Agreement with Assetworks LLC for active GPS monitoring hardware and service
• In control: Internal Services
• On agenda: 8/21/2018
• Final action: 8/21/2018
• Enactment #: Agreement No. 18-491
• Title: 1. Make a finding that is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances as Assetworks LLC ("Assetworks") is the only vendor that allows for integration into the current ISD - Fleet Services' active GPS monitoring system. 2. Approve and authorize the Chairman to execute an agreement with Assetworks for active GPS monitoring systems, which supersedes and replaces Purchasing Agreement No. 15-060, effective upon execution, which includes a three-year base contract and one optional seven month extension for a maximum potential three-year-seven-month total (expiration March 23, 2022) not to exceed $710,000.

Date	Action By	Action	Result
8/21/2018	Board of Supervisors	Conducted Hearings	Pass

DATE: August 21, 2018

TO: Board of Supervisors

SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer

SUBJECT: Agreement with Assetworks LLC for active GPS monitoring hardware and service

RECOMMENDED ACTION:
TITLE
1. Make a finding that is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances as Assetworks LLC ("Assetworks") is the only vendor that allows for integration into the current ISD - Fleet Services' active GPS monitoring system.

2. Approve and authorize the Chairman to execute an agreement with Assetworks for active GPS monitoring systems, which supersedes and replaces Purchasing Agreement No. 15-060, effective upon execution, which includes a three-year base contract and one optional seven month extension for a maximum potential three-year-seven-month total (expiration March 23, 2022) not to exceed $710,000.
REPORT
Approval of the recommended actions will allow ISD - Fleet Services Division to continue purchasing active GPS monitoring hardware and monthly service for County vehicles and equipment from current vendor Assetworks, and fulfill increasing demand from departments for active GPS monitoring systems. The total cost for the potential three-year-seven-month Agreement is $710,000. This item is countywide.

ALTERNATIVE ACTION(S):

Not approving the recommended actions will leave department requests for active GPS monitoring systems unfulfilled and departments currently utilizing active GPS monitoring systems will have services suspended until an agreement is in place.

SUSPENSION OF COMPETITION:

The request to waive the competitive bidding process is consistent with Administrative Policy No. 34 as Assetworks is the current provider of active GPS monitoring systems and is the only vendor that allows for integration into the current ISD - Fleet Services' fleet management system. Similar active GPS tracki...