DATE: August 21, 2018
TO: Board of Supervisors
SUBMITTED BY: David Pomaville, Director, Department of Public Health
SUBJECT: Retroactive Agreement with Health Monitoring Systems, Inc.
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to suspend the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances for the solicitation of a real-time public health surveillance system for the Department of Public Health; and
2. Approve and authorize the Chairman to execute a retroactive Agreement with Health Monitoring Systems, Inc. for use of its real-time public health surveillance system, effective August 18, 2018, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $125,625.
REPORT
Approval of the recommended actions would allow Health Monitoring Systems, Inc. (HMS) to provide a real-time public health surveillance system. HMS has provided syndromic surveillance for the Department since 2007, and as required by Code of Federal Regulations Titles 45 and 42 since 2010. HMS has since established connections to six local hospital emergency departments, investing time and training staff to access the system. The recommended agreement includes the opportunity to expand to other medical facilities. The system will be funded with Public Health Emergency Preparedness (PHEP) Grant funds, with no increase in Net County Cost. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions, the Department's access to the HMS public health surveillance system would end, causing the County to be out of compliance with Federal mandate; therefore, unable to engage in effective syndromic surveillance until access to another real-time surveillance system can be acquired. In addition, non-approval would require the emergency department staff at six engaged ...
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