DATE: September 11, 2018
TO: Board of Supervisors
SUBMITTED BY: Kelley Worman-Landano, County Librarian
SUBJECT: Retroactive Library Services Technology Act Grant Application/Agreement
RECOMMENDED ACTION(S):
TITLE
1. Retroactively authorize the County Librarian’s previous submittal of a grant application to the California State Library for Library Services and Technology Act funds ($34,371);
2. Approve and authorize the Chairman to ratify Librarian’s previous execution of retroactive grant award agreement and acceptance of grant funds from the California State Library effective July 1, 2018 through August 31, 2019 ($34,371);
3. Authorize the County Librarian, or their designee, to sign expenditure forms and activity reports for this grant agreement; and
4. Adopt Budget Resolution increasing FY 2018-19 appropriations and estimated revenues in the Library Grants Org 7517 in the amount of $34,371 (4/5 vote).
REPORT
There is no Net County Cost associated with the recommended actions. The California State Library (CSL) has awarded the Library a $34,371 grant effective July 1, 2018 through August 31, 2019. The grant will provide funds that will allow the Library to expand the existing “Sit and Be Fit at the Library: Rotating Resources Program” (“Program”). This Program provides free, accessible fitness programs and resources for both senior and adults with disabilities residing in urban and rural areas. The Library will also partner with the Fresno Parks, After School, Recreation, and Community Services Program (PARCS) and the Fresno-Madera Area Agency on Aging (FMAAA) to increase exposure of services for senior and adults with disabilities.
It should be noted that the CSL published a request for application on April 9, 2018. To meet the grant application deadline of June 6, 2018, the Library submitted the application on June 6, 2018 contingent upon your Board’s approval. CSL sent the award notice dated June 15, 2018. This item is countywide.
ALTERNATIVE ACTION(S):
Your Board may choose to decline the grant award from the CSL, which will result in the Library not expanding the Sit and Be Fit at the Library Program.
RETROACTIVE AGREEMENT:
The application/agreement is retroactive due to the effective date of July 1, 2018 and the associated timeline for bringing this item to your Board.
FISCAL IMPACT:
There is no Net County Cost associated with the recommended actions. The $34,371 grant from
the CSL will be used for small tools and instruments ($26,246), advertising ($ 5,000), and indirect costs ($3,125) associated with the Sit and Be Fit Program. There is no required match; however, the grant will be supplemented with an in-kind contribution of Library staff costs ($45,421), utilizing Measure B funds. Sufficient appropriations and estimated revenues for the staffing costs are included in the Library - Measure B Org 7511 FY 2018-19 Recommended Budget. Ongoing annual costs to maintain this Program will be included in subsequent requested budgets. The budget resolution in the third recommended action will increase appropriations and estimated revenues in the Library Grants Org 7517 for FY 2018-19 in the amount of $34,371.
DISCUSSION:
Library Services and Technology Act (LSTA) grant funds are federal funds from the Institute of Museum and Library Services that are awarded by the CSL to provide financial support for service improvements to facilitate access to, and sharing of, resources and services between libraries and partner institutions to achieve economical and effective delivery of services for the purpose of cultivating an educated and informed citizenry. As a California public research institution, the CSL’s mission is to empower all people of California by preserving and providing access to California’s unique history to enrich the lives of current and future generations.
The grant application was submitted retroactively as CSL published a request for application on April 9, 2018 with a submission deadline of June 6, 2018. The Library submitted the application on June 6, 2018 contingent upon your Board’s approval. CSL sent the award notice dated June 15, 2018. The second recommended action requests to ratify the Librarian’s previous signature on the grant award and agreement. The Librarian signed the award and agreement in order to meet the grant funding timelines. Although grant funds have been received, they will not be spent prior to acceptance by your Board.
The LSTA grant will provide funds allowing expansion of the Library’s existing Sit and Be Fit at the Library: Rotating Resources Program. The current Program offers low-impact chair exercise programs to serve seniors and adults with disabilities using video demonstrations with licensing permission from Sit and Be Fit. Statistics show the Program has served 3,007 participants that have attended 182 program sessions over the past two years. The Sit and Be Fit Program addresses the community’s need for free, accessible fitness programs and resources for seniors and adults with disabilities. The Library will utilize the funds to create eight portable program boxes (i.e. DVDs, program materials, etc.) for easy implementation at multiple branches, outreach locations, and alongside "pop-up libraries" in both urban and rural locations. In addition, the Library will partner with PARCS and FMAAA to facilitate conversations on senior health and wellness topics to correspond with the exercise program at free congregate senior meal locations throughout the County. PARCS will also provide space at up to four community centers for the Sit and Be Fit Program.
The expansion of this popular Program will fill the community’s need for more health and exercise-oriented programs for both senior and adults with disabilities while providing social activities and interactions for an increased sense of community and support.
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Application/Agreement with CSL
On file with Clerk - Resolution (Org. 7517)
CAO ANALYST:
Samantha Buck