DATE: September 25, 2018
TO: Board of Supervisors
SUBMITTED BY: Elizabeth Diaz, Public Defender
Robert W. Bash, Director of Internal Services/Chief Information Officer
SUBJECT: First Amendment to the Agreement with Canyon Solutions, Inc.
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute First Amendment to Agreement No. A-16-371 with Canyon Solutions, Inc. for software support, maintenance, and customization, effective upon execution with no change in term to June 30, 2021 and increasing the maximum by $80,000 to a total of $420,000.
REPORT
There is no additional Net County Cost associated with the recommended action. Approval of the recommended action will increase the five-year maximum agreement cost from $340,000 to $420,000. The additional cost comes exclusively from additional custom programming needs to coordinate the Public Defender's Case Management System, Judicial Case Activity Tracking System - Defender Version (JCATS NG) with the other Justice partners in the County and provide additional functionality to the JCATS NG system.
ALTERNATIVE ACTION(S):
Not approving the recommended action would prevent the Public Defender from acquiring needed customizations to incorporate into a common digital framework with other County justice departments and provide additional functionality; however, normal use and maintenance of the JCATS would be uninterrupted.
FISCAL IMPACT:
There is no increase in Net County Cost associated with this item. Appropriations are included in the Public Defender's FY 2018-19 Adopted Budget Org 2880 and will be included in subsequent Requested Budgets.
DISCUSSION:
Canyon Solutions, Inc. has provided the Public Defender's case management system since 2004. The San Diego Public Defender implemented a new JCATS NG to upgrade and improve the capabilities and productivity of the software. In 2016, the Board approved an agreement with Canyon Solutions, Inc. to provide Fresno County with San Diego's late...
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