DATE: September 25, 2018
TO: Board of Supervisors
SUBMITTED BY: Kelley Worman-Landano, County Librarian
SUBJECT: Budget Resolution for the Purchase of a Fixed Asset
RECOMMENDED ACTION(S):
TITLE
Adopt a Budget Resolution increasing FY 2018-19 appropriations for Measure B Fund 0107, Library Org 75110500 in the amount of $6,650, for the purchase of an iMeter machine (4/5 vote).
REPORT
There is no Net County Cost associated with the recommended action. Approval of the recommended action will increase the Library’s Org 7511 FY 2018-19 appropriations to purchase an iMeter machine. The iMeter machine is used by the Library to mail items throughout the County. The item is countywide.
ALTERNATIVE ACTION(S):
If the recommended action is not approved by your Board, the Library will not have an iMeter machine, which will hamper the Library’s ability to process mail and provide services to patrons.
FISCAL IMPACT:
There is no Net County Cost associated with the recommended action. The iMeter machine will be funded by Library Measure B estimated revenues. Approval of recommended action will increase the FY 2018-19 Adopted Budget appropriations in the Department’s Org 7511, in the amount of $6,650.
DISCUSSION:
The Library’s prior iMeter machine broke in March 2018, was 10 years old, worked intermittently, and was a fully depreciated asset. On April 17, 2018, your Board approved a budget transfer for the purchase of a new iMeter machine. On June 12, 2018, your Board approved the Recommended Budget for FY 2018-19, which did not include appropriations for capital asset purchase of an iMeter machine, which requires your Board’s approval. The vendor delivered the equipment and supplies after purchasing deadlines for the prior year (FY 2017-18). The equipment was delivered and installed on July 9, 2018. The Department is returning to the Board for approval of this capital asset purchase. The vendor has not been paid due to the Library awaiting approval by your Board.
The recommended action will increase Capital Asset appropriations for an iMeter machine in the Library Materials Collection division. The replacement of this equipment will allow the Library to continue to process mail and provide services to patrons.
REFERENCE MATERIAL:
BAI # 37, April 17, 2018
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Budget Resolution (Org 75110500)
CAO ANALYST:
Samantha Buck