DATE: September 25, 2018
TO: Board of Supervisors
SUBMITTED BY: Oscar J. Garcia, CPA, Auditor-Controller/Treasurer-Tax Collector
SUBJECT: Agreement with Garda CL West, Inc. to Provide Armored Transport Services
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an agreement with Garda CL West, Inc. to provide armored transport services, effective October 1, 2018 through September 30, 2023 which includes a three-year base contract and two optional one-year extensions, total not to exceed $270,756.
REPORT
Approval of the recommended action would authorize Garda CL West, Inc. (Garda) to provide armored transport deliveries of funds and securities between County departments and the bank. The agreement includes a $10,000 annual contingency for additional services requested by departments during the term of the agreement such as weekend services, holiday services, and fuel surcharges. This item is countywide.
ALTERNATIVE ACTION(S):
There is no other viable option. Failure to approve the agreement would result in County staff transporting funds and securities between County departments and the bank, increasing the risk for loss or theft of funds and the safety of those County employees transporting the funds.
FISCAL IMPACT:
Funds to pay Garda for services provided in Fiscal Year 2018-19 have been budgeted in General Fund Org 0410, Auditor-Controller/Treasurer-Tax Collector. Each department participating in this agreement budgets its share of the expenditures in their individual budget units to offset the cost for these services and reimburse Org 0410.
DISCUSSION:
The County has contracted for armored transport services since 1969. Request for Quotation No. 18-056 was issued by the Purchasing on June 6, 2018. Garda was the only provider who responded by the RFQ deadline. Garda has been awarded the armored transport services agreement five times since 1999 (under the names AT Systems, Garda CL West and Garda) and has consistently perfor...
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