DATE: October 23, 2018
TO: Board of Supervisors
SUBMITTED BY: Kirk Haynes, Chief Probation Officer
SUBJECT: Approve Agreement with Lexipol, LLC. to provide Probation and Juvenile Policy Manuals and Daily Training Bulletin Services
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances as Lexipol is the only vendor that provides fully integrated Probation and Juvenile Policy Manuals and Daily Training Bulletin subscription services that meet the requirements of the Probation Department; and
2. Approve and authorize the Chairman to execute an Agreement with Lexipol, LLC., for subscription services effective November 1, 2018, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $397,051.
REPORT
There is no additional Net County Cost associated with the recommended actions. Approval of the recommended actions will provide Probation with a comprehensive web-based probation and juvenile policy manual and daily training bulletin services. The Department is requesting a suspension of competition because Lexipol is the only vendor that provides fully integrated Probation and Juvenile Policy Manuals and Daily Training Bulletin subscription services in one package. This item is countywide.
ALTERNATIVE ACTION(S):
If the recommended actions are not approved, Probation would not have the benefits provided by Lexipol, including continual policy updates based on statutes, case law and regulation changes and daily training bulletins.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
The Department requests your Board waive the competitive bidding process consistent with Administrative Policy No. 34 under the unusual or extraordinary circumstances exception as Lexipol is uniquely qualified to provide these services. Lexipol...
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