DATE: October 23, 2018
TO: Board of Supervisors
SUBMITTED BY: Jean M. Rousseau, County Administrative Officer
SUBJECT: Administrative Policy Revisions
RECOMMENDED ACTION(S):
TITLE
Approve the following revised Administrative Policies:
• Administrative Policy 19 - Parking on County-Owned Grounds;
• Administrative Policy 21 - Legislative Program;
• Administrative Policy 28 - Board of Supervisors Agenda; and
• Administrative Policy 55 - Electronic Forms, Electronic and Digital Signatures.
REPORT
Approval of the recommended action will revise Administrative Policies 19, 21, 28, and 55 as listed in the recommended action. Staff is currently undertaking a review of your Board’s Administrative Policies and recommending revisions for your consideration. This item is countywide.
ALTERNATIVE ACTION(S):
Your Board could choose to not approve the proposed Administrative Policy (AP) revisions.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action.
DISCUSSION:
Staff is currently in the process of reviewing and revising APs. The following is a brief outline of recommended revisions in each AP:
AP 19 - Parking on County-Owned Grounds
• Adds a designee of the County Administrative Officer for the responsibility of developing procedures to allocate parking areas according to Board policy.
AP 21 - Legislative Program
• Minor formatting changes;
• Defines County Platforms;
• Adds clarifying language that a Board Member, as a District Member, may send correspondence on legislation not included in the Platforms; and
• Clarifies when a legislative agenda item is required.
AP 28 - Board of Supervisors Agenda
• Clarifies the County Administrative Officer’s responsibility in relation to Board meeting agendas; and
• Clarifies the Clerk of the Board’s responsibility in the preparation and publication of the Board’s meeting agendas.
AP 55 - Electronic Forms, Electronic and Digital Signatures
• Updates position titles as appropriate; and
• Adds language for digital signatures.
The County Administrative Officer’s Management Directives associated with these APs are also being updated.
ATTACHMENTS INCLUDED AND/OR ON FILE:
Redline and Final Drafts of APs 19, 21, 28, and 55
CAO ANALYST:
Samantha Buck