DATE: November 6, 2018
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Amendment to Agreement No. 13-765 with Quincy Engineering
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute First Amendment to Agreement No. 13-765 with Quincy Engineering, Inc., for engineering consultant services related to the Italian Bar Bridge Replacement over Redinger Lake, Federal Project No. BRLO-5942(214) extending the maximum term by five years (three-year base contract with two optional one-year renewals), from December 10, 2018 to December 10, 2023, and increasing the maximum by $121,783 to a total of $1,458,783.
REPORT
Approval of the recommended action will extend the performance period of the agreement for an additional maximum five-year term to allow the consultant to complete the design and provide technical expertise during construction. On December 10, 2013, Quincy Engineering was selected as the most qualified design engineering consultant following a Request for Proposal process. The extension is due to California Department of Transportation (Caltrans) requirements for additional geotechnical work. This item pertains to a location in District 5.
ALTERNATIVE ACTION(S):
If the recommended action is not approved, the agreement will expire by its terms on December 10, 2018, and the project will be delayed, jeopardizing Federal funds. In addition, selecting a different consultant would not be feasible, as continuity of the design of the project would be affected.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The Federal Highway Bridge Program (HBP) provides 100% funding for the Italian Bar Bridge Replacement Project over Redinger Lake. Sufficient appropriations and estimated revenues for the project are included in the Department of Public Works and Planning - Roads Org 4510 FY 2018-19 Adopted Budget.
DISCUSSION:
The proposed project consists of replacing the structurally deficient bridge on Italian Bar Road over Redinger Lake, 5.7 miles north of Jose Basin Road, with a new bridge that meets current standards. The project will also fortify the Whiskey Creek Bridge in Madera County for equipment crossing.
On December 10, 2013, the Board of Supervisors approved Agreement No. 13-765 with Quincy Engineering, Inc. to perform design services for a three-year term with two optional one-year renewals. The five-year term is not of sufficient length, as the consultant agreement needs to be in effect through completion of construction, estimated to begin in 2019. The proposed amendment will extend the term of the agreement for an additional three years with two optional one-year renewals in the event that construction goes on beyond 2021.
Upon review of the design services completed by Quincy Engineering, Caltrans determined that additional geotechnical investigation was needed prior to approving the project for construction. Because the added work was not included in the initial scope of work, additional funds and an extension are required.
OTHER REVIEWING AGENCIES:
Caltrans provides oversight of local transportation projects where Federal funds are allocated.
REFERENCE MATERIAL:
BAI #44, November 15, 2016
BAI #50, December 10, 2013
ATTACHMENTS INCLUDED AND/OR ON FILE:
Location Map
On file with Clerk - Amendment to Agreement No. 13-765 with Quincy Engineering, Inc.
CAO ANALYST:
Sonia M. De La Rosa