DATE: January 8, 2019
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Amendment to Agreement with the City of Selma
RECOMMENDED ACTION(S):
TITLE
Approve and authorize Chairman to execute Amendment II to Agreement No. 16-506 with the City of Selma, for the Selma Ringo Park Improvements, Community Development Block Grant Project No. 16651, effective upon execution with no change in the term to July 29, 2019 and increasing the maximum by $58,792, to a total of $183,792.
REPORT
Approval of the recommended action will provide additional Community Development Block Grant (CDBG) and local contribution funds to the project, necessary due to increased construction costs. The added $10,643 in CDBG funds are available from the City of Selma’s (City) CDBG allocation and the City will provide local funds in the amount of $48,149 to complete the project. Your Board approved the Selma Ringo Park Improvements on August 9, 2016. This item pertains to a location in District 4.
ALTERNATIVE ACTION(S):
If the Board does not approve the recommended action, the City may not have sufficient funds to complete the entire project.
FISCAL IMPACT:
There is no Net County Cost associated with the recommended action. The proposed amendment will increase CDBG funding for the Selma Ringo Park Restroom Project by $10,643 from the City's available CDBG balance and savings from recently completed projects. In addition, the City has committed $48,149 in local funds to complete the project, which, with the proposed increase in CDBG funding, will increase the total project funding from $125,000 to $183,792. Sufficient appropriations and estimated revenues are included in the Department of Public Works and Planning - Community Development Block Grant Org 7205 FY 2018-19 Adopted Budget. CDBG funds are provided on a reimbursement basis.
DISCUSSION:
On August 9, 2016, the Board approved Agreement No. 16-506 for the Selma Ringo Park Improvements Project No. 16651, in the amount of $100,000. The agreement provided CDBG funds to the City on a reimbursement basis for the improvement of an existing restroom at Ringo Park.
On October 31, 2017, the Board approved Amendment I to Agreement No. 16-506, increasing the total CDBG funds allocated from $100,000 to $125,000, to offset increases in anticipated construction costs.
The recommended Amendment II will again increase the total CDBG funds allocated to the project from $125,000 to $135,643, as the low bid received for the project construction costs exceeded the engineer’s cost estimate. The City has committed $48,149 in local funds to complete the project, bringing the project total to $183,792. All remaining provisions of the agreement will remain in full force and effect.
OTHER REVIEWING AGENCIES:
The proposed amendment has been reviewed and approved by the City of Selma.
REFERENCE MATERIAL:
BAI #45, October 31, 2017
BAI #53, August 9, 2016
ATTACHMENTS INCLUDED AND/OR ON FILE:
Map
On file with Clerk - Amendment II to Agreement No. 16-506 with City of Selma
CAO ANALYST:
Sonia M. De La Rosa