DATE: January 29, 2019
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner-Public Administrator
SUBJECT: Retroactive Agreement with Fig Garden for Law Enforcement Services
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a retroactive Agreement with the Fig Garden Police Protection District for law enforcement services effective July 1, 2018 through June 30, 2019 ($360,048).
REPORT
Approval of the recommended action will provide for continuation of law enforcement services to the Fig Garden Police Protection District (FGPPD) with a minimum of two full time equivalent (FTE) Deputy Sheriff positions and up to thirty hours per week of overtime during the term of this agreement. This item pertains to locations in Districts 1, 2 and 3.
ALTERNATIVE ACTION(S):
If your Board does not approve the recommended action, the Sheriff’s Office would be required to discontinue providing these specified services to the FGPPD due to loss of funding and would have fewer Deputy Sheriff hours available to respond to calls for service.
RETROACTIVE AGREEMENT:
The recommended agreement is retroactive due to Master Schedule of Fees (MSF) rates being approved and adopted by your Board on October 9, 2018 and the length of time required for negotiation and approval of the agreement. The signed agreement was received from the FGPPD on December 17, 2018.
FISCAL IMPACT:
There is no additional Net County Cost associated with this action. The recommended agreement will provide $360,048 in revenue from the FGPPD for services provided by a minimum of two FTE Deputy Sheriffs on various shifts for up to 1,691 hours per FTE Deputy Sheriff at $106.46 per hour. In addition, the recommended agreement allows for overtime at the request of the FGPPD (maximum of 1,560 hours at $60.43). On September 25, 2018, your Board approved the first hearing of the MSF rates as recommended with the exception that the fee amount for Deputy Sheriff III remain at the FY 2017-18 rates for regular and overtime. On October 9, 2018, your Board approved the amendment to the MSF rates as recommended during the first hearing.
The Net County Cost associated with this agreement for two FTE Deputy Sheriff positions is $26,210. The difference represents FY 2018-19 actual costs for two FTE Deputy Sheriff positions ($386,258) and estimated revenue from the FGPPD ($360,048) based on the MSF rates approved by your Board, as noted earlier. If Deputy Sheriff overtime is utilized up to 1,560 hours, additional NCC of $7,815 will occur. The difference represents FY 2018-19 actual costs for up to 1,560 Deputy Sheriff overtime hours ($102,086) and the estimated revenue from FGPPD ($94,271) based on the MSF rates approved by your Board, as noted earlier. The Sheriff-Coroner-Public Administrator’s FY 2018-19 recommended budget Org 3111 contains sufficient appropriations and estimated revenues to cover these costs.
DISCUSSION:
The Sheriff’s Office has provided contracted law enforcement services to the FGPPD since 1986. The agreement for law enforcement services has been beneficial to both the Fig Garden area and the Fresno County Sheriff’s Office. The residents in the Fig Garden area in Fresno County have experienced a significantly improved sense of security and realized a reduction in victimization.
On December 12, 2017, your Board approved Amendment II to Agreement 15-374 to continue law enforcement services to the FGPPD from July 1, 2017 through June 30, 2018. Approval of the recommended action will provide for continued law enforcement services to FGPPD from July 1, 2018 through June 30, 2019. The recommended agreement will allow the Sheriff’s Office more flexibility to staff the FGPPD with multiple Deputies as needed while maintaining a minimum service level of two FTE Deputy Sheriff positions. The Sheriff’s Office will use the labor distribution system to track these contracted services from July 2018 to June 2019 and ensure that the contract maximum is not exceeded.
REFERENCE MATERIAL:
BAI # 26, October 9, 2018
BAI # 8, September 25, 2018
BAI # 19, December 12, 2017
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Agreement with FGPPD
CAO ANALYST:
Jeannie Z. Figueroa