DATE: January 29, 2019
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner-Public Administrator
SUBJECT: Retroactive Revenue Agreements with the Cities of Fowler, Kerman, Kingsburg, Orange Cove, and Sanger for Dispatching Services
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute retroactive Agreements with the Cities of Fowler, Kerman, Kingsburg, Orange Cove, and Sanger for Communication Dispatching Services effective July 1, 2018 through June 30, 2019 ($1,031,666).
REPORT
Approval of the recommended action will allow the Sheriff’s Office to continue providing communication dispatching services for the Cities of Fowler, Kerman, Kingsburg, Orange Cove, and Sanger. This item pertains to locations in Districts 1 and 4.
ALTERNATIVE ACTION(S):
There is no viable alternative action. Approval of the recommended action is necessary for the Sheriff’s Office to continue to provide dispatching services to the identified Cities and charge for those services at the approved Master Schedule of Fees (MSF) rate.
RETROACTIVE AGREEMENT:
The agreements are retroactive due to MSF rates being approved and adopted by your Board on October 9, 2018 and the length of time required for negotiation and approval of the agreements by the Cities. The Cities approved the agreements as follows: Fowler on December 13, 2018; Kerman on December 31, 2018; Kingsburg on December 14, 2018; Orange Cove on December 19, 2018; and Sanger on December 31, 2018.
FISCAL IMPACT:
There is no increase in Net County Cost associated with these agreements. The recommended agreements will provide $1,031,666 in revenue from the five cities within Fresno County for communication dispatching services at $14.75 per capita from July 1, 2018 through November 30, 2018 (based on the FY 2017-18 rates approved by your Board on October 17, 2017) and the rate of $14.79 per capita from December 1, 2018 through June 30, 2019, (based on the new MSF rates approved and adopted by your Board on October 9, 2018 effective December 1, 2018).
Sufficient appropriations and estimated revenues for these contracts are included in the Sheriff’s Adopted Budget for FY 2018-19.
Payment Schedule - July 2018 to November 2018 for 5 months (FY 2017-18 approved Board rates on October 17, 2017)
City Population Rate Monthly Rate Total
Fowler 6,241 $14.75 $7,671 $38,356
Kerman 15,083 $14.75 $18,540 $92,698
Kingsburg 12,392 $14.75 $15,232 $76,159
Orange Cove 9,469 $14.75 $11,639 $58,195
Sanger 26,648 $14.75 $32,755 $163,774
Total $429,182*
Payment Schedule - December 2018 to June 2019 for 7 months (FY 2018-19 approved and adopted Board rates on October 31, 2018)
City Population Rate Monthly Rate Total
Fowler 6,241 $14.79 $7,692 $53,844
Kerman 15,083 $14.79 $18,590 $130,128
Kingsburg 12,392 $14.79 $15,273 $106,912
Orange Cove 9,469 $14.79 $11,671 $81,694
Sanger 26,648 $14.79 $32,844 $229,906
Total $602,484*
Overall Total $1,031,666*
* Total numbers may be slightly off due to rounding.
DISCUSSION:
The County of Fresno through its Sheriff’s Office, has been contracting with the Cities of Fowler and Kerman since 1988, the City of Kingsburg since March 2016, the City of Orange Cove since 2013, the City of Parlier since 1993, and the City of Sanger since 2010 to provide communication dispatching services. The recommended action establishes the cost recovery rates of $14.75 per capita from July 1, 2018 through November 30, 2018 and $14.79 per capita from December 1, 2018 through June 30, 2019 for the agreements with the cities for dispatching services.
The dispatching agreement with the City of Parlier is still being negotiated; therefore, that agreement will be brought to your Board at a later date.
REFERENCE MATERIAL:
BAI #26, October 9, 2018
BAI #8, September 25, 2018
BAI #34, January 23, 2018
BAI #30, October 17, 2017
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Agreements with Fowler, Kerman, Kingsburg, Orange Cove, and Sanger
CAO ANALYST:
Jeannie Z. Figueroa