DATE: February 26, 2019
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner-Public Administrator
SUBJECT: Purchase of Homeland Security Equipment and Second Amendment to Agreement with Hitachi Vantara Corporation for the Installation of the Video Infrastructure Protection Program
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairman to execute Second Amendment to Agreement 17-049, DPA Agreement No. FCSO32416 with Hitachi Vantara Corporation effective February 26, 2019 with no change in the term to March 31, 2021 and increasing the maximum by $700,000 to $1,200,000;
2. Adopt Budget Resolution increasing FY 2018-19 appropriations and estimated revenues for Sheriff-Coroner-Public Administrator Org 3111 in the amount of $342,376 (4/5 vote).
REPORT
There is no increase in Net County Cost associated with the recommended actions. The Sheriff’s Office was awarded additional grant funds of $402,816 from the State Homeland Security Protection (SHSP) program in order to provide additional visual/video security to specified locations throughout Fresno County. The first recommended action will approve an increase to the agreement with Hitachi Vantara Corporation to allow for the installation of additional equipment and to provide maintenance and support of the new and existing equipment. The second recommended action increases appropriations and estimated revenues in the amount of $342,376 for the purchase of additional equipment and services using SHSP funding. This item is countywide.
ALTERNATIVE ACTION(S):
Non-approval of the recommended actions will result in the loss of the grant funds authorized for this project and impact the ability to expand security to critical locations.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended actions. The Sheriff’s Office has been awarded additional grant funds for three years totaling $402,816 from the SHSP program in order to provide additional visual/video security to specified locations throughout Fresno County. Of this amount, $82,440 is designated for staff training and project management. Total costs of approximately $700,000 for the purchase of additional equipment and services will be funded by SHSP ($320,376); Justice Assistance Grant (JAG), of which $51,120 has already been approved by your Board; and an additional $11,622 of JAG funding that will be presented to your Board on March 12, 2019. Additionally, system maintenance costs of $316,000 through 2020 will be included in future budget requests. Approval of the recommended resolution will increase appropriations and estimated revenues in the FY 2018-19 Sheriff-Coroner-Public Administrator Org 3111 in the amount of $342,376 using grant funds from the SHSP program to purchase additional equipment and services and provide staff training and program management.
DISCUSSION:
In the Spring of 2005, the U.S. Department of Homeland Security announced the availability of grant funding specifically through the SHSP, Buffer Zone Protection Program (BZPP), and the Law Enforcement Terrorism Prevention Program (LETPP). These funds are authorized to purchase equipment to protect and secure areas surrounding critical infrastructure and key resource sites such as chemical facilities, dams, and nuclear plants across the country. The grants provide targeted funding through states to local jurisdictions to purchase equipment that will extend the zone of protection beyond the gates of these critical facilities. The intent of each grant program is to assist and encourage local government agencies to work with the nation’s prevention, preparedness, and response community and the private sector in a national effort to combat terrorism and secure our homeland.
This project is an ongoing endeavor to provide security for identified critical infrastructure sites within the County. The initial project provides an electronic video backbone that allows the video cameras to transmit video to Headquarters where department members can control and record the activity. Several cameras have been installed; however, there are numerous sites that still need cameras and other equipment installed. Sheriff’s Office operations staff has identified those numerous sites as needing further protection and requiring installation of new equipment and cameras. These sites meet the requirements of the funding source. This ongoing project will require several more pieces of equipment, some unique to the sites but generally to include cameras, cabling (electrical and video), switches, mesh radios, antennas, conduit, monitors, work stations, video management software, solar power equipment, repeaters, encoders, engineering, installation, and system maintenance and service.
The agreement as amended was made with then CONTRACTOR “Hitachi Data Systems”. The contractor has since changed its name to “Hitachi Vantara Corporation” as of September 25, 2017.
Approval of the second amendment to the agreement will allow the County to continue to work with the vendor on the Video Infrastructure Protection Program, (VIPP). The funding will be used to expand the current system for continuing phases and system maintenance. Approval of the second recommended action will allow the Sheriff’s Office to utilize prior years Homeland funds to purchase equipment, training and services needed to provide additional security for Homeland Security related operations.
REFERENCE MATERIAL:
BAI # 23, February 28, 2017
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Amendment No. 2 to Agreement with Hitachi Vantara
On file with Clerk - Agreement with Hitachi Data Systems
On file with Clerk - Resolution (Org 3111)
CAO ANALYST:
Jeannie Z. Figueroa