DATE: March 12, 2019
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner-Public Administrator
SUBJECT: Sheriff’s Civil Automation and Debtor Assessment Vehicle and Equipment Purchases
RECOMMENDED ACTION(S):
TITLE
1. Adopt Budget Resolution increasing FY 2018-19 appropriations and estimated revenues for the Sheriff-Coroner-Public Administrator’s Org 3111 in the amount of $110,345 for the purchase of vehicles for the Civil Unit (4/5 vote);
2. Adopt Budget Resolution increasing FY 2018-19 appropriations in the Debtor Assessment Fee Org 1454 in the amount of $86,000 (4/5 vote); and
3. Adopt Budget Resolution increasing FY 2018-19 appropriations in the Sheriff Automated GC 26731 Org 1455 in the amount of $24,345 (4/5 vote).
REPORT
There is no increase in Net County Cost associated with these actions. Approval of the recommended actions will allow the Sheriff’s Office to utilize Debtor Assessment and Sheriff Automated funds for the purchase of two vehicles, computers, radios, and associated equipment for the Department’s Civil Unit. The Debtor Assessment Special Revenue Fund (SRF) can only be used to supplement the County’s cost for vehicle fleet replacement, equipment, maintenance, and civil process operations. The Sheriff Automated SRF may be used to purchase operating equipment for the Sheriff’s Office Civil Division. This item is countywide.
ALTERNATIVE ACTION(S):
If the recommended actions are not approved, the Sheriff’s Office will not be able to purchase replacement vehicles, which will result in the continued use of existing high mileage and maintenance prone vehicles. This will potentially affect the service of court documents and civil processes being served in a timely manner.
FISCAL IMPACT:
There is no additional Net County Cost associated with the recommended actions; the costs will be fully offset with Debtor Assessment and Sheriff Automated funds. Approval of recommended action No. 1 will increase FY 2018-19 appropriations and estimated revenues in the amount of $110,345 for the Sheriff-Coroner-Public Administrator Org 3111 to purchase two vehicles through an Operating Transfer In from the Debtor Assessment Fee Org 1484 and the Sheriff Automated GC 26731 Org 1455. Approval of recommended action No. 2 will increase the FY 2018-19 appropriations by $86,000 in the Debtor Assessment Fee SRF Org using available fund balance to fund an Operating Transfer Out to the Sheriff-Coroner-Public Administrator Org 3111 ($86,000). Approval of recommended action No. 3 will increase the FY 2018-19 appropriations by $24,345 in the Sheriff Automated GC 26731 SRF Org 1455 using available fund balance to fund an Operating Transfer Out to the Sheriff-Coroner-Public Administrator Org 3111 ($24,345). Maintenance costs are included in the Sheriff-Coroner-Public Administrator’s FY 2018-19 Adopted Budget Org 3111 and will be included in future budget requests.
DISCUSSION:
The Sheriff’s Office Civil Unit is responsible for the service of court documents and civil processes for the entire County of Fresno. These documents are all time sensitive. Due to the volume of documents received for service, the Sheriff’s Office Civil Unit collectively drives between 190,000 and 200,000 miles each year. As such, it is important to replace service vehicles on a regular basis to avoid down time (and to avoid possible civil litigation due to not being able to serve documents on time due to vehicle problems).
Pursuant to Government Code 26746, the Sheriff’s Office shall charge a $12.00 processing fee in addition to the normal fee collected under a writ of attachment, execution, possession, or sale. All proceeds of this fee shall be deposited into a special fund in the County treasury. A separate accounting of funds deposited shall be for the exclusive use of the depositor. The special fund shall be expended to supplement the County’s cost for vehicle fleet replacement and equipment, maintenance, and civil process operations. The recommended actions will appropriate the funds to purchase two vehicles.
Pursuant to Government Code 26731, $18.00 of any fee collected under specified sections of the Government Code shall be deposited into a special fund in the County treasury. Pursuant to Government Code 26731, funds deposited shall be for the exclusive use of the Sheriff’s Civil Division including the purchase of operating equipment for the Civil Division. The recommended action will appropriate the funds to purchase computers, radios, and up-fitting for the vehicles.
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Resolutions (Orgs 3111, 1454, 1455)
CAO ANALYST:
Jeannie Z. Figueroa