DATE: April 9, 2019
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director, Internal Services/Chief Information Officer
David Pomaville, Director, Department of Public Health
SUBJECT: Retroactive Agreement with Netsmart Technologies, Inc.
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to suspend the competitive bid process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances, as myAvatar is the only electronic health record system used by the Department of Public Health for client registration, referrals, client service tracking, quality assurance, scheduling, billing, and reporting; and
2. Approve and authorize the Chairman to execute a retroactive Agreement with Netsmart Technologies, Inc., for continued support and maintenance of myAvatar, the Clinical Workstation and Mobile Licenses, and professional services consulting in support of Department of Public Health nursing case management modules, and Laboratory Information Management System (LIMS), effective March 25, 2019, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $1,628,230.
REPORT
Approval of the recommended actions would allow the Department of Public Health to continue maintenance and support of myAvatar, the Clinical Workstation and Mobile Licenses, which are used across all programs in the Department's Public Health Nursing Division, and the Laboratory Information Management System (LIMS). This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions, the Department would not have the right to continue using the software license and maintenance and support of the myAvatar software application and LIMS, affecting over 150,000 unique clients in Avatar.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
The Department's request to suspend the competitive bidding process consis...
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