DATE: April 23, 2019
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Budget Resolutions for Public Works & Planning Capital Projects
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Clerk of the Board to execute Budget Transfer No. 14 transferring FY 2018-19 appropriations within Account 8150 (Buildings and Improvements) Program Nos. in DBH - Capital Projects Org 8859 ($761,000), from Program No. 91383 Sierra Bldg HVAC 2017 to Program No. 91384 Sierra Parking Lot in the amount of $46,000 and to Program No. 91382 Sierra Bldg Reroof in the amount of $715,000 to fund completion of improvement projects at the Department of Behavioral Health’s Health and Wellness Center Building located at 1925 S. Dakota Avenue, Fresno 93702.
2. Adopt Budget Resolution increasing FY 2018-19 appropriations and estimated revenues for Public Works and Planning Org 4360 in the amount of $5,250,000 for architectural and construction work (4/5 vote).
3. Adopt Budget Resolution increasing FY 2018-19 appropriations for the Sheriff’s Area 2 Substation Fund 0400, Subclass 10053, Public Works and Planning Org 8853 in the amount of $3,000,000 to fund professional and specialized invoices and labor charges (4/5 vote).
4. Adopt Budget Resolution increasing FY 2018-19 appropriations for the Hall of Records Improvements Fund 0400, Subclass 10061, Public Works and Planning Org 8861 in the amount of $3,000,000 to fund professional and specialized invoices and labor charges (4/5 vote).
5. Adopt Budget Resolution increasing FY 2018-19 appropriations for the Animal Control Facility Fund 0400, Subclass 10055, Public Works and Planning Org 8855 in the amount of $1,000,000 to fund professional and specialized invoices and labor charges (4/5 vote).
6. Adopt Budget Resolution increasing FY 2018-19 appropriations for the Capital Facilities Fund 0040, Subclass 17105, Behavioral Health Org 1055 in the amount of $600,000 to fund the final cost for the Adult Crisis Residential Treatment Facility (4/5 vote).
7. Adopt Budget Resolution increasing FY 2018-19 appropriations for the Adult Crisis Residential Treatment Facility Fund 0400, Subclass 10051, Public Works and Planning Org 8851 in the amount of $600,000 to fund the final cost for the Adult Crisis Residential Treatment Facility (4/5 vote).
8. Adopt Budget Resolution increasing FY 2018-19 appropriations and estimated revenues for Behavioral Health Org 5630 in the amount of $600,000 to fund the final cost for the Adult Crisis Residential Treatment Facility (4/5 vote)
9. Adopt Budget Resolution increasing FY 2018-19 appropriations for Public Works and Planning - Resources Org 9015 in the amount of $200,000 to facilitate the building of the Environmental Compliance Center (4/5 vote)
REPORT
Approval of the first recommended action will allow the transfer of existing appropriations within Org’s Buildings and Improvements Program Nos. to fund completion of the Department of Behavioral Health’s Health and Wellness Center (Sierra Bldg) projects. The eight recommended budget resolutions will increase the FY 2018-19 appropriations and/or estimated revenues to meet the need for architectural and construction services and professional and specialized services on various projects throughout the County This item is countywide.
ALTERNATIVE ACTION(S):
Without approval of the recommended actions, the Department of Public Works and Planning - Capital Projects and Resources Divisions will lack the necessary appropriations and revenue to conduct its business and pay consultants, permits, agency reviews, or construction invoices for various projects in progress.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended actions. The first action will complete a budget transfer of existing appropriations in FY 2018-19 within DBH - Capital Projects Org 8859 from Buildings and Improvements Program No. 91383 Sierra Bldg. HVAC to Program No. 91384 Sierra Parking Lot and Program No. 91382 Sierra Bldg Reroof. The second recommended action will increase appropriations and estimated revenues in FY 2018-19 for Public Works and Planning Capital Projects Org 4360 in the amount of $5,250,000 to cover the costs associated with conceptual, design and construction of the various projects in progress. Departments requesting work projects under Public Works and Planning Capital Projects Org 4360 will provide funding reimbursement for their respective projects. Recommended Actions three through five increase appropriations in Orgs 8853, 8861, and 8855 to fund professional and specialized invoices and labor charges. Recommended actions six through eight increase appropriations in Org 8851 with increases to Behavioral Health Org 5630 and DBH Capital Facilities Org 1055 FY 2018-19 appropriations and estimated revenues to fund the final cost for the Adult Crisis Residential Treatment Facility. Recommended action nine increases appropriations for the Department’s Resources Org 9015 to facilitate the building of the Environmental Compliance Center previously named the Household Hazardous Waste Facility.
DISCUSSION:
Recommended Action 1:
On June 7, 2016, the Board approved the acquisition of the two-story building located at 1925 E. Dakota Avenue in the City of Fresno, previously known as the Sierra Community Health Center. Based on the evaluations and need assessments, it was determined that the building required additional capital improvements to meet ADA (Americans with Disabilities Act) standards as well as client and staff needs. The improvements included roof replacement, HVAC (Heating, ventilation, and air conditioning) units, and repaving the parking lot. The total cost of the improvement projects were estimated at $5,000,000; $2,500,000 was allocated for the parking lot and $1,250,000 each for the HVAC and parking lot. On December 4, 2018, the Board approved the budget resolutions for Behavioral Health to increase appropriations and revenue for the HVAC by $796,560 and roof by $480,400, increasing the total improvement project cost to $6,250,000. The proposed budget transfer ($1,576,000) from the parking lot to HVAC is due to the increased work for the HVAC units and will transfer appropriations ($46,000) to the parking lot to pay the final construction invoice and retention fee, and ($715,000) to the reroof to pay for final invoices.
Recommended Action 2:
Within the FY 2018-19, the Department’s Capital Projects Division has experienced a significant number of projects moving from the design phase into the construction phase utilizing the Job Order Contracting (JOC) program. The construction phase is generally more costly than the design and engineering phases of a project.
The recommended action will increase the FY 2018-19 appropriations and estimated revenues in the Department’s Org 4360 in the amount of $5,250,000 to assist in payment but, not limited to processing of the capital projects identified by department on Attachment A.
Anticipated expenditures include consultant services and construction of the departments identified on Attachment A. The general scopes of work include accessibility and safety improvements, reconfiguration of workspaces and furniture systems, and major building repairs and improvements. The Department’s Capital Projects Division will provide project management.
Recommended Actions 3 through 5:
There are three capital projects identified in Attachment A that are funded with County General Funds; therefore, appropriations were not budgeted in the individual Capital Project Orgs in FY 2018-19. The recommended actions will increase appropriations for anticipated expenditures that include preliminary work provided by the Department’s Capital Projects Division such as project management, bidding, planning, specification, evaluations, and post construction.
Recommended Actions 6 through 8:
Total cost of the Behavioral Health Adult Crisis Residential Treatment (CRT) Facility was $6,150,000 and budgeting starting with FY 2015-16. Estimated appropriations budgeted in FY 2018-19 were not sufficient to cover the final invoices for construction, consultant, architect, and Capital Projects staff charges. The recommended actions will increase appropriations to fund the final cost for the CRT Facility.
Recommended Action 9:
The recommended action increases appropriations for the Department‘s Resources Org 9015 to facilitate the building of the Environmental Compliance Center, funded with the surcharge fee (AB 939: The Integrated Waste Management Act).
ATTACHMENTS INCLUDED AND/OR ON FILE:
Attachment A
On file with Clerk - Budget Transfer (Org 8859)
On file with Clerk - Resolutions (8)
CAO ANALYST:
Sonia M. De La Rosa