DATE: April 23, 2019
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Agreement with City of Kerman for Double L Mobile Ranch Park Water Service Project
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an Agreement with City of Kerman for the Double L Mobile Ranch Park Water Service Project, for county road repairs resulting from the installation of the Project to extend domestic water facilities, effective upon execution and continuing until such time that the Double L Mobile Ranch Park and associated streets impacted by the Project are annexed into the City.
REPORT
The City of Kerman (City) has applied for a road encroachment permit from the County to construct an eight-inch PVC (polyvinyl chloride) water main along California Avenue from Goldenrod Avenue east to Floyd Avenue, Floyd Avenue south to Church Avenue, and Church Avenue east to the entrance of the Double L Mobile Ranch Park, which is located approximately three miles from the nearest City limits just east of Floyd Avenue (see layout on the Vicinity Map). The Double L Mobile Ranch Park Water Service Project (Project) will provide water service to meet current drinking water standards to residents within the mobile home park. In the recommended agreement, the City agrees that the permitted work will include repair of County roads in perpetuity for all damages or road hazards that may be directly attributable to the installation of the domestic water pipelines. This item pertains to a location in District 1.
ALTERNATIVE ACTION(S):
If your Board does not approve the recommended agreement, the City and its contractor would only be responsible for road repair and/or restoration attributable to the Project’s construction for one year after project completion and acceptance.
FISCAL IMPACT:
There is no Net County Cost with the recommended action. However, if the recommended agreement is not approved, Road Fund 0010, managed by the Department of Public Works and Planning, could incur additional costs for any road repairs on County roads attributable to the Project that occur more than one year after project completion.
DISCUSSION:
The County has franchise agreements with various utility companies, which provide for repair of any county road surfacing associated with their utility installations. However, the County does not have any form of agreement with cities and/or special districts for road repair that may become damaged as a result of the installation or operation of utilities by those entities, other than the typical one-year warranty included in the road encroachment permit authorizing those installations.
The recommended agreement seeks to establish a perpetual responsibility on the part of the City for road repair on county roads which may become damaged as a result of the installation or operation of the Project. The recommended agreement provides that requests for pavement repairs by the County shall be attended to by City maintenance forces within 72 hours or less of such requests. The City’s Director of Public Works and the Department’s Director would mutually agree on each party’s means and methods for such repairs prior to the performance of the work. The agreement provides that the City’s Director and the Department Director shall meet and confer in an attempt to resolve any disputes.
The City will be responsible for road repairs and maintenance related to the installation and operation of the Project. All other typical maintenance of county road surfacing shall remain the responsibility of the Department.
OTHER REVIEWING AGENCIES:
The City of Kerman has reviewed and approved the recommended agreement.
ATTACHMENTS INCLUDED AND/OR ON FILE:
Vicinity Map
On file with Clerk - Agreement with the City of Kerman
CAO ANALYST:
Sonia M. De La Rosa