DATE: May 7, 2019
TO: Board of Supervisors
SUBMITTED BY: Brandi L. Orth County Clerk/Registrar of Voters
SUBJECT: Retroactive Agreement with Granicus, LLC
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances for continued software maintenance, technical support and related services for the County Clerk Services System; and
2. Approve and authorize the Chairman to execute a retroactive Agreement with Granicus, LLC, for continued software maintenance and technical support of the County Clerk Services System, effective upon execution, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $284,317.
REPORT
Approval of the recommended actions will allow the County Clerk/Registrar of Voters to continue using the Granicus, LLC (formerly known as "SouthTech Systems") software for the County Clerk Services System with no interruption of service to the public or staff. The Department is requesting a suspension of competition because of the unique characteristics of the custom built software, which was developed and validated for Fresno County, and the familiarity with the system of staff and the public. This item is countywide.
ALTERNATIVE ACTION(S):
If the recommended actions are not approved, the Department will not be able to provide services to the public on the current system. The contract with SouthTech expired April 14, 2019. Your Board could request staff issue a new Request for Proposal, which would delay acquiring maintenance and support for the current system. Selection of a new software system is unlikely, as it would result in one-time implementation and equipment costs in addition to the ongoing maintenance and technical support fees which would be more costly than the current proposal.
SUSPENSION OF C...
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