DATE: June 18, 2019
TO: Board of Supervisors
SUBMITTED BY: Delfino E. Neira, Director, Department of Social Services
SUBJECT: Agreement with the Regents of the University of California for Social Services Training
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances for the solicitation of Specialized Training Courses for the Department of Social Services; and
2. Approve and authorize the Chairman to execute a sole source Agreement with the Regents of the University of California, on behalf of the University of California, at Davis to provide training for Adult Services, Eligibility Services, CalWORKs Employment Services, In-Home Supportive Services and Child Welfare Services, effective July 1, 2019 through June 30, 2021 ($850,000).
REPORT
Approval of the recommended actions will allow the Department to waive the competitive bidding process and execute an Agreement with the Regents of the University of California, on behalf of the University of California, at Davis (UC Davis) Continuing and Professional Education, for specialized social services training for the period of July 1, 2019 through June 30, 2021, with no increase in Net County Cost.
ALTERNATIVE ACTION(S):
There is no viable alternative action. The State of California has designated UC Davis as the only agency that can provide eligibility and specialized training as requested by the Department. Training is mandated in accordance with the Code of Federal Regulations (CFR) § 235.62, State Plan Requirements for Training Programs, and the State Manual Policies and Procedures (MPP) Chapter 14, Staff Development and Training. If the Board does not approve the recommended actions, the Department will not be able to provide training for social services functions, including those in Adult Services, Eligibility Services, California Work Opportunity and Responsibility to Kids (CalWORKs), Employment Services, In-Home Supportive Services and Child Welfare Services, as mandated.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
The recommended action to waive the competitive bidding process is consistent with Administrative Policy No. 34, based upon the Regents of the University of California’s status as the only State designated specialized training services provider. The Internal Services Department - Purchasing concurs with the Department’s request to suspend the competitive bidding process.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended actions. The maximum amount of the recommended agreement for the period of July 1, 2019 through June 30, 2021 ($850,000) will be offset with State and Federal Social Services funds ($728,805), County match comprised of 2011 Realignment ($78,275), 1991 Realignment ($38,515), and budgeted Net County Cost ($4,405) for the General Relief share. Sufficient appropriations and estimated revenues are included in the FY 2019-2020 Recommended Budget for the Department of Social Services, Org. 5610, and will be included in subsequent budgets.
DISCUSSION:
The Department is mandated to provide training services in accordance with CFR § 235.62, State Plan Requirements for Training Programs, and MPP Chapter 14, Staff Development and Training. The training services assist the Department in increasing staff competency, administering programs more effectively, and ensuring high quality public services.
UC Davis has provided Federal and State mandated training to the Department continuously since 1989. Trainings are developed for the Department to meet the ever evolving needs of social service, human service and public sector management. Approval of the recommended actions will provide a maximum of 200 units for Eligibility Services, Child Welfare Services, and specialized training in areas such as supervision and management. Training meets Federal and State requirements, and improves the knowledge and skills of Social Workers, Eligibility Workers, Job Specialists, Employment Services Supervisors, and Administrative staff.
The Department has no other agreements with UC Davis Continuing and Professional Education. The recommended Agreement utilizes UC Davis’ contract model and differs from the County’s standard contract model. The Agreement includes mutual indemnification language, and allows for termination for any reason by either the County or UC Davis Continuing and Professional Education giving thirty (30) days advance written notice.
REFERENCE MATERIAL:
BAI #66, June 6, 2017
BAI #70, June 21, 2016
ATTACHMENTS INCLUDED AND/OR ON FILE:
Sole Source Acquisition Request
On file with Clerk - Agreement with Regents of the University of California
CAO ANALYST:
Ronald Alexander