DATE: June 18, 2019
TO: Board of Supervisors
SUBMITTED BY: Delfino E. Neira, Director, Department of Social Services
SUBJECT: Amendment to Add Budget Modification Language
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute Amendment I to Agreement No. 18-608, 18-609, 18-610, 18-611, and 19-081 to add language to the agreements allowing budget modifications not to exceed 10 percent of the annual maximum compensations with Department of Social Service’s Director or designee approval, effective upon execution, with no change to the compensation amount or term of each agreement.
REPORT
Approval of the recommended action will allow these vendors to make routine budget modifications of up to 10% of the annual maximum compensation subject to the approval of the Department Director or designee. This item is countywide.
ALTERNATIVE ACTION(S):
Your Board may opt to disapprove the recommended action, which will result in amendments brought before your Board for routine annual agreement budget modifications under 10 percent of the annual total maximum compensation.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. Total maximum cost for the Agreements ($5,225,000) will be funded with Child Welfare trust funds. Sufficient appropriations are included in the Department's FY 2018-19 Adopted Budget Org. 5610, and will be included in subsequent annual budgets.
DISCUSSION:
On October 23, 2018, your Board approved two agreements with Comprehensive Youth Services, one agreement with Exceptional Parents Unlimited, and one agreement with Centro La Familia Advocacy Services for the support and expansion of Neighborhood Resource Centers (NRC). On February 12, 2019, your Board approved an additional agreement with Centro La Familia Advocacy Services for a NRC in Kerman. The Department typically includes language within agreements allowing changes to associated budget line items in amounts not to exceed 10 percent of the total maximum compensations subject to approval of the Director or designee and contractor. This language was accidentally omitted from these agreements. Approval of the recommended action will amend these agreements to include this language.
The recommended amendments are effective upon execution through June 30, 2021 and include the option to be extended for two additional twelve-month periods at the same terms and conditions unless either party gives a 30-day advance written notice of non-renewal.
REFERENCE MATERIAL:
BAI #53, October 23, 2018
BAI #41, February 12, 2019
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Amendment with CYS 18-608
On file with Clerk - Amendment with CYS 18-609
On file with Clerk - Amendment with EPU 18-610
On file with Clerk - Amendment with Centro La Familia 18-611
On file with Clerk - Amendment with Centro La Familia 19-081
CAO ANALYST:
Ronald Alexander