DATE: August 20, 2019
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director, Internal Services/Chief Information Officer
SUBJECT: Retroactive Amended and Restated Agreement with Silicon Valley Fire, Inc.
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a retroactive Amended and Restated Agreement with Silicon Valley Fire, Inc., replace, restate, and supersede existing and previously amended Purchasing Agreement No. P-17-013-T for fire extinguisher inspections, maintenance, and training services, effective January 26, 2017, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, and increasing the maximum by $61,000, to a total not to exceed $160,000.
REPORT
Approval of the recommended action will allow the Internal Services Department - Facility Services Division (ISD Facility Services) to fulfill an increased need for fire extinguisher inspections, maintenance, and training services. The recommended retroactive agreement will replace and supersede the prior Purchasing agreement, as amended, because the services necessary under the Purchasing agreement, as amended, are expected to exceed the Purchasing Manager's signature authority of $100,000. This increase in costs is due to an unexpected increase in use of fire extinguisher services countywide. This item is countywide.
ALTERNATIVE ACTION(S):
The Occupational Health and Safety Administration (OSHA) requires employers to assure that all portable fire extinguishers are subjected to an annual inspection and maintenance check. Should the Board not approve the recommended action, ISD Facility Services may be unable to timely procure these services for user departments throughout the County.
RETROACTIVE AGREEMENT:
The recommended retroactive Board agreement will replace, restate, and supersede the previously amended Purchasing Agreement, P-19-17-013-T, that had an effective date of January 26, 2017, because ISD...
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