DATE: October 22, 2019
TO: Board of Supervisors
SUBMITTED BY: Steven E White Director
Department of Public Works and Planning
SUBJECT: Amendment to Agreement with Asbury Environmental Services dba World Oil Environmental Services
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a First Amendment to Agreement No. 17-115 with Asbury Environmental Services dba World Oil Environmental Services for collection services and to establish a fee schedule for non-conforming oil filters, effective upon execution with no change to the compensation amount or term of March 28, 2017 to March 29, 2022, total not to exceed $251,750.
REPORT
Approval of the recommended action would allow the County to properly manage used non-conforming oil filters. The original agreement provides for the California Department of Resources Recycling and Recovery (CalRecycle) approved collection, recycling, and proper disposal of waste oil, used oil filter, antifreeze, and solvent disposal services at various facilities; however, non-conforming oil filter products were not addressed. This item is countywide.
ALTERNATIVE ACTION(S):
Your Board may direct Department of Public Works and Planning staff to issue a new Request for Proposals to evaluate costs of services related to the disposal of non-conforming oil filter products by various other vendors.
FISCAL IMPACT:
There is no Net County Cost associated with the recommended action. The recommended amendment will not change the maximum compensation of $251,750. The agreement is funded as follows:
Department Org Amount
Public Works & Planning - Grants 5512 $10,000
Public Works & Planning - Roads 4510 $ 5,250
Public Works & Planning - AADS 9026 $ 1,500
Sheriff - Fleet Services Division 3111 $ 1,600
Internal Services - Fleet Services Division 8910 $32,000
ANNUAL TOTAL $50,350
Sufficient appropriations and estimated revenues were included in the involved Departments’ FY 2019-20 Adopted Budgets and will be included in subsequent budget requests for the duration of the term.
DISCUSSION:
On March 28, 2017, the Board approved Agreement No. 17-115 with Asbury Environmental Services dba World Oil Environmental Services for the collection, recycling, and proper disposal of waste oil, used oil filter, antifreeze, and solvent disposal services at various facilities; however, non-conforming oil filters were not included.
The Departments of Public Works and Planning, Sheriff’s Office, and Internal Services utilize the services provided by the agreement generating waste oil and filters, antifreeze, and solvent through the course of their daily operations, which may include roadside cleanup, motor vehicle, and heavy equipment fleet maintenance.
The Department of Public Works and Planning - Resources Division coordinates the collection of waste oil and filters from over 30 Used Oil Certified Collection Centers (CCCs) located throughout various incorporated cities and unincorporated communities of the County. CCC management staff advised the Department that there is a significant number of non-conforming oil filters that are being left at the collection sites. Non-conforming oil filters do not meet regulations established by the Department of Toxic Substances Control (DTSC) (i.e., mixed paper and metal and mix paper filters), and therefore require additional handling.
To transport waste oil filters without being manifested as hazardous waste, they must be punched and thoroughly drained to remove any free flowing oil from the inside of the filter canister. If the filters are placed in the collection barrels without being drained properly, they are labeled as non-conforming oil filters, and must be manifested and handled as hazardous waste.
With your Board’s approval of the recommended amendment, the agreement will provide and establish a fee schedule for the collection, management, recycling and disposal of the non-conforming products.
REFERENCE MATERIAL:
BAI #45, March 28, 2017
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Amendment to Agreement No. 17-115 with Asbury Environmental Services dba World Oil Environmental Services
CAO ANALYST:
Sonia M. De La Rosa