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File #: 19-1306    Version: 1 Name: Lease and Maintenance Agreement for Digital Copiers with Jones-Walbaum Corporation dba American Business Machines
Type: Agenda Item Status: Approved
File created: 9/19/2019 In control: Internal Services
On agenda: 11/5/2019 Final action:
Enactment date: Enactment #: Agreement No. 19-565
Title: Approve and authorize the Chairman to execute a Lease and Maintenance Agreement with Jones-Walbaum Corporation, doing business as American Business Machines, to lease three black-and-white high-speed digital copiers and one color digital copier, effective December 9, 2019 and continuing for a term of sixty (60) months, total not to exceed $545,000.
Attachments: 1. Agenda Item, 2. Agreement A-19-565 with Jones-Walbaum Corporation
DATE: November 5, 2019

TO: Board of Supervisors

SUBMITTED BY: Robert W. Bash, Director, Internal Services/Chief Information Officer

SUBJECT: Lease and Maintenance Agreement for Digital Copiers with Jones-Walbaum Corporation, dba American Business Machines

RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a Lease and Maintenance Agreement with Jones-Walbaum Corporation, doing business as American Business Machines, to lease three black-and-white high-speed digital copiers and one color digital copier, effective December 9, 2019 and continuing for a term of sixty (60) months, total not to exceed $545,000.
REPORT
Approval of the recommended action will allow the Internal Services Department - Graphic Communication Services Division (ISD - Graphics) to replace their current obsolete copiers, which can no longer be serviced. This item is countywide.

ALTERNATIVE ACTION(S):

Your Board could:
1) Direct staff to negotiate and draft an agreement with the second-ranked bidder to lease and provide maintenance for high-speed copiers; or
2) Direct staff to issue a new Request for Proposal (RFP) for the lease and maintenance of high-speed copiers.

FISCAL IMPACT:

There is no increase in Net County Cost associated with the recommended action. Costs are estimated not to exceed $545,000 for the total possible sixty (60) month term of the recommended lease agreement. These costs include $135,595.80 for the lease of the four copiers, and $409,404.20 for per-print copy costs, which include full-service support and maintenance. Costs associated with these services are recovered through charges to user departments. Sufficient appropriations are included in the FY 2019-20 Internal Services Department - Information Technology Services Division Org 8905 Adopted Budget. Ongoing costs for the remaining term of the recommended lease agreement will be included in future budget requests.

DISCUSSION:

On April 26, 2019, the County of Fresno, on behalf of the...

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