DATE: January 7, 2020
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner-Public Administrator
Robert W. Bash, Director of Internal Services/Chief Information Officer
SUBJECT: Retroactive Agreements with VertiQ Software LLC, and CompuTrust Software Corporation
RECOMMENDED ACTION:
TITLE
1. Make a finding that it is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances for updated software and continued maintenance from VertiQ Software, LLC, as the software is exclusively provided by this vendor;
2. Approve and authorize the Chairman to execute a retroactive Agreement with VertiQ Software, LLC for software products used by the Coroner and Medical Examiners (CME) to track and report on deceased cases, effective July 15, 2019 through June 30, 2024, total not to exceed $258,980;
3. Make a finding that it is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances for updated software and continued maintenance from CompuTrust Software Corporation, as the software is exclusively provided by this vendor; and
4. Approve and authorize the Chairman to execute a retroactive Agreement with CompuTrust Software Corporation for software products used by the Public Administrator to identify and administrate the estates of persons who died intestate, manage trust and court records, and inventory real and personal property, effective July 15, 2019 through June 30, 2024, total not to exceed $214,346.
REPORT
Approval of the recommended actions will waive the competitive bidding process to enable the County to continue to utilize VertiQ, and CompuTrust's unique software, both of which the County has used since 1994, and which are designed to support the Sheriff's Office. In addition, the recommended actions would allow the She...
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