DATE: January 21, 2020
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director, Internal Services/Chief Information Officer
Paul Dictos, Assessor-Recorder
SUBJECT: Merchant Agreement with Automated Merchant Systems, Inc.
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances, as Automated Merchant Systems, Inc. is the only vendor that integrates with the Assessor-Recorder's current Eagle Recorder system; and
2. Approve and authorize the Chairman to execute an Agreement with Automated Merchant Systems, Inc. for credit card processing services related to accessing recorded documents online through the Eagle Recorder system, effective upon execution by the vendor, which includes a three-year base contract and two automatic one-year extensions ($0).
REPORT
Approval of the recommended actions will provide a benefit to the public by allowing the Assessor-Recorder's office to accept credit card payments online through the Eagle Recorder system. This item is countywide.
ALTERNATIVE ACTION(S):
The Assessor-Recorder's current system does not allow for online credit card payments. Without this Merchant Agreement, online credit card payments will not be available on the Eagle Recorder system.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
The Assessor-Recorder's office is recommending, with concurrence from the Purchasing Division of the Internal Services Department, that your Board waive the competitive bidding process under Administrative Policy No. 34 due to unusual or extraordinary circumstances in order to have Automated Merchant Systems, Inc. process credit card payments associated with the Tyler Technologies' Eagle Recorder system. The Eagle Recorder system utilizes an integration of BridgePay. Automated Merchant Systems, Inc. is the only vendor that currently integrates with Bri...
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