DATE: February 4, 2020
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner-Public Administrator
SUBJECT: Retroactive Agreement with the State of California Employment Development Department
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute retroactive Agreement with the State of California Employment Development Department (EDD) to provide employment information for the purpose of obtaining current employment data for felony victims, suspects, missing persons, potential witnesses, or persons for whom a felony arrest warrant has been issued from January 1, 2020 through December 31, 2022 in the amount of $3,516.
REPORT
There is no additional Net County Cost associated with the recommended action, which will allow the Sheriff’s Office to obtain employment data for both victims and suspects to be able to contact them at work during investigations. This item is countywide.
ALTERNATIVE ACTION(S):
There is no alternative action. If your Board does not approve the recommended action, the Sheriff’s Office will not be able to obtain employment data for felony victims, suspects, missing persons, potential witnesses, or persons for whom a felony arrest warrant has been issued.
RETROACTIVE AGREEMENT:
This recommended agreement is retroactive due to the length of time required for negotiation and approval of the agreement from EDD.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. Costs incurred as a result of utilizing this agreement is not to exceed $3,516 for the three-year term from January 1, 2020 through December 31, 2022. Sufficient appropriations and estimated revenues are included in the Department’s FY 2019-20 Adopted Budget for Org 3111 and will be included in future budget requests.
DISCUSSION:
On December 6, 2016, your Board approved an agreement with EDD to provide employment information to the Sheriff’s Office effective January 1, 2017 through December 31, 2019. The proposed agreement will allow EDD to continue to provide employment information to the Sheriff’s Office for the time period of January 1, 2020 through December 31, 2022.
Obtaining current employment information for felony victims, suspects, missing persons, potential witnesses, or persons for whom a felony arrest warrant has been issued is a necessary resource for Sheriff’s Office investigations. The total of this agreement in the amount of $3,516 covers all 3 years and has been computed based on an estimated 60 Social Security Numbers (SSN) per quarter as follows:
EDD ABSTRACT FORMULA COST
Locator Report Request $2.00 per SSN request x 60 x 12 quarters $1,440
Administrative Fee $125 per quarter x 12 quarters $1,500
Secure File Transfer Account Fee $16 x 12 months x 3 years $576
TOTAL for 3-year contract $3,516
This Agreement deviates from the County model contract because EDD did not agree to integrate the County’s insurance requirements with regards to the Hold Harmless, Commercial General Liability, Automobile Liability, Professional Liability, Worker’s Compensation and Cyber Liability. Risk Management has reviewed the agreement and does not agree with excluding these insurance provisions. However, the Sheriff’s Office believes that the benefits of the recommended Agreement outweigh any potential risks and recommends approval of the agreement as a prudent business decision.
REFERENCE MATERIAL:
BAI #27, December 6, 2016
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Agreement with State of California EDD
CAO ANALYST:
Jeannie Z. Figueroa