DATE: February 4, 2020
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: First Amendment to Agreement with the City of Fresno
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a First Amendment to Agreement No. 81-170 with the City of Fresno, to amend the Department of Public Works and Planning’s financial responsibility of traffic signal facilities serviced by the City of Fresno, with the term to remain in effect with auto-renewals unless terminated by either party.
REPORT
Approval of the recommended action will amend the Department of Public Works and Planning’s financial responsibility of traffic signal facilities serviced by the City of Fresno (City) under the agreement. Modifications include the addition and/or deletion of facility locations as listed in Appendix A, clarification of the responsible departmental position to notify for modifications to Appendix B, additional services provided, projected charges notification procedure, an additional billing item, indemnification clarification, and changes to the County and City’s proportionate share of the total cost, as shown in Appendix A. All other terms will remain unchanged. This item is countywide.
ALTERNATIVE ACTION(S):
If the recommended action is not approved, Agreement No. 81-170 will remain unchanged.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The Department of Public Works and Planning’s - Road Maintenance and Operations Division expends $200,000 to $220,000 each year for services provided by the City under Agreement No. 81-170. As energy costs increase and infrastructure ages, expenditures are expected to also increase. Under the agreement, the Department will continue to reimburse the City for services provided to County-owned and/or jointly-owned facilities. For joint-ownership facilities, each agency is billed their respective percentage based on the proportionate share of the total cost. Sufficient appropriations and estimated revenues are included in the Department’s Roads Org 4510 FY 2019-20 Adopted Budget and will be included in future budget requests for the term’s duration.
DISCUSSION:
On June 4, 1965, the Board approved an agreement with the City, in which the City agreed to provide preventative maintenance services to certain County-owned and/or jointly-owned traffic signal and highway lighting facilities. In turn, the Department would reimburse the City for its proportionate share of the total cost.
On June 16, 1981, the Board approved Agreement No. 81-170 with the City reaffirming the desire of the City to continue providing preventative maintenance, routine, and large and emergency repair services to the County’s traffic signal and highway lighting facilities. The agreement also allowed the County to become involved in key procedures in the maintenance and installation of signal and lighting facilities. The agreement’s term stipulates that it shall remain in full force until amended by mutual consent of the parties hereto or terminated upon six months prior to written notice of either party.
Approval of the recommended action will modify the Department’s agreement to include the addition and/or deletion of facility locations as listed in Appendix A, clarification of the responsible departmental position to notify for modifications to Appendix B, additional services provided, projected charges notification procedure, an additional billing item, indemnification clarification, and changes to the County and City’s proportionate share of the total cost, with all other terms unchanged.
REFERENCE MATERIAL:
FILE #4555, June 16, 1981
June 4, 1965
ATTACHMENTS INCLUDED AND/OR ON FILE:
Appendix A - B
On file with Clerk - First Amendment
CAO ANALYST:
Sonia M. De La Rosa