DATE: February 25, 2020
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Agreement with the Sierra Unified School District (CDBG 18011)
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute Agreement with the Sierra Unified School District for the Sierra Oaks Senior and Community Center Solar, Roofing and Americans with Disabilities Act Improvements, Community Development Block Grant Project No. 18011, effective upon execution through January 15, 2021 ($158,220).
REPORT
Approval of the recommended action will provide Community Development Block Grant (CDBG) funding for the Sierra Oaks Senior and Community Center Solar, Roofing and Americans with Disabilities (ADA) Improvements (Project), included in the County’s 2018-19 Action Plan approved by your Board on June 5, 2018. The Project cost is estimated at $158,220, and consists of the installation of new roofing on the Center, solar panels on the roof, and an ADA-compliant front door. If necessary, to complete the Project by January 15, 2021, the Sierra Unified School District (District) will provide a local financial contribution in excess of the CDBG funds. This item pertains to a location in District 5.
ALTERNATIVE ACTION(S):
Your Board may reject the Project, and direct Department staff to identify a project from the 2019-20 Back-Up list for consideration. However, deletion may impact the County’s ability to meet its CDBG expenditure timelines set by the U.S. Department of Housing and Urban Development (HUD).
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The total estimated Project cost is $158,220, which includes construction; design and construction engineering; and, contingency and permits. CDBG funds in the amount of $158,220 are included in the Department of Public Works and Planning - CDBG Org 7205 FY 2019-20 Adopted Budget. The County provides the funds on a reimbursement basis. The District will provide a local financial contribution in excess of the CDBG funds that may be necessary to complete the Project by January 15, 2021.
DISCUSSION:
On June 5, 2018, your Board approved the 2018-19 Unincorporated Area Projects list as part of the Annual Action Plan, which included the Project on the Back-Up list, should funding become available. Due to year-end cost savings from other CDBG activities, sufficient funds became available for this Project.
The Project consists of the installation of new roofing on the Sierra Oaks Senior and Community Center, solar panels on the roof, and an ADA-compliant front door. The improvements will reduce utility costs for the building, and improve accessibility to the building for all visitors. The Project is expected to be completed by January 15, 2021.
If necessary, in addition to providing local funds in excess of the CDBG funds for the Project, the recommended agreement requires the District to prepare design plans and specifications that conform to Federal and State regulations governing Federally-assisted projects. The District will also be responsible for advertising and awarding of the Project to the lowest responsible bidder, and completion of the necessary construction engineering. The County agrees to review and approve the plans and specifications for compliance with Federal regulations prior to the District advertising the Project for bid. The District agrees to maintain the Project after completion.
Environmental Assessment No. 7725 was completed for the Project under the provisions of the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). Based on the environmental review, the Project is not subject to the provisions of the CEQA Guidelines under Section 15301. Under Section 15301, activities are not subject to CEQA if the activity consists of minor alterations to existing facilities. It has also been determined that the Project is exempt per Section 58.34(a)(12) of the NEPA Guidelines, because the Project meets the requirements for a categorical exclusion under Section 58.35(a)(1).
With your Board’s approval, the recommended CDBG allocation of $158,220 will be made to the District for the Project, which was listed on the Back-Up list of the County’s 2018-19 Action Plan.
OTHER REVIEWING AGENCIES:
The Sierra Unified School District has reviewed and approved the recommended agreement.
REFERENCE MATERIAL:
BAI #13, June 5, 2018
ATTACHMENTS INCLUDED AND/OR ON FILE:
Location Map
On file with Clerk - Agreement with Sierra Unified School District
CAO ANALYST:
Sonia M. De La Rosa