DATE: February 25, 2020
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Agreement with PARC Environmental
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to suspend the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances as Professional Asbestos Removal Corporation, d.b.a. PARC Environmental, is the only vendor that meets the requirements of asbestos and lead abatement, hazardous waste disposal, homelessness encampment cleanup, and emergency response services.
2. Approve and authorize the Chairman to execute an Agreement with Professional Asbestos Removal Corporation, d.b.a. PARC Environmental, effective upon execution, not to exceed five consecutive years, which includes a three years, four months and six days-base term and two optional one-year extensions, total not to exceed $620,000.
REPORT
Approval of the recommended actions will allow the Department of Public Works & Planning to contract for asbestos and lead abatement, hazardous waste disposal, homeless encampment cleanup, and 24-hour/7-day emergency response services with Professional Asbestos Removal Corporation, d.b.a. PARC Environmental (PARC), for services throughout the County. The agreement would also include services for the Department of Public Health and County Administrative Office. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions, the Department will be without a contract for asbestos and lead abatement, hazardous waste disposal, encampment cleanup and 24/7 emergency response services. This may delay the user departments’ ability to respond to situations that are often unpredictable, critical, and require urgent intervention to preserve public health and public safety.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
The Department’s request to suspend the competitive bidding process is consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances for the provision of asbestos and lead abatement, hazardous waste disposal, encampment cleanup, and emergency response services. The Department contacted 13 vendors and all, except PARC, were unable to provide all the requested services. PARC’s unique ability to provide a one-stop-shop solution gives the user departments the ability to respond to situations that may threaten the preservation of public health and public safety. The Internal Services Department - Purchasing Division concurs with the Department’s recommendation to suspend the competitive bidding process.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended actions. The recommended agreement has maximum compensation of $620,000 for the five-year term. Sufficient appropriations and estimated revenues are included in the involved Department’s FY 2019-20 Adopted Budgets: Public Works & Planning Roads Org 4510 ($500,000), Public Health Org 5620 ($50,000), and the County Administrative Office Org 2540 ($70,000). Funds will be included in budget requests for the term’s duration.
DISCUSSION:
The recommended agreement with PARC for asbestos and lead paint abatement, hazardous waste disposal, encampment cleanup, and 24/7 emergency response services is essential as PARC is the only vendor located in Fresno County to provide a one-stop-shop solution to the user departments. PARC provides a one-stop-shop solution for situations that are often unpredictable and that can threaten the preservation of public health and public safety.
In December 2019, the Department contacted 13 vendors and all, except PARC, were unable to provide all the requested services. The vendors either specialized in some services, were unable to perform others, did not have past experience with encampment cleanup services, were not available for 24/7 emergency response services, their place of business was not located in the County, or they subcontracted services out. PARC’s unique ability to provide a one-stop-shop solution gives the user departments the ability to respond to situations that are often unpredictable, critical, and require urgent intervention to preserve public health and safety.
In the past, the Department has procured the services with PARC through Blanket Purchase Order’s (BPO’s), Confirmation Purchase Order’s (CPO’s), and other procurement methods. The Department has been conducting business with PARC since 2009. By combining the user department services over a five-year period, the departments are recommending a Board approved agreement as services are expected to exceed the Purchasing Manager’s signature authority of $100,000.
ATTACHMENTS INCLUDED AND/OR ON FILE:
Suspension of Competition Acquisition Request
On file with Clerk - Agreement with PARC
CAO ANALYST:
Sonia M. De La Rosa