DATE: February 25, 2020
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer
SUBJECT: Agreement with Perspecta State & Local, Inc.
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances for mainframe hosting services for the County's Property Tax System; and
2. Approve and authorize the Chairman to execute an agreement with Perspecta State & Local, Inc. for hosting services for the County's Property Tax System, effective February 27, 2020, not to exceed three consecutive years, total not to exceed $2,550,000.
REPORT
There is no additional Net County Cost associated with the recommended actions. Approval will allow for the continuation of hosting services on the Perspecta State & Local, Inc. (Perspecta) mainframes for the County's Property Tax System. This will continue to support the existing property tax system until a new replacement can be acquired and brought online. This agreement is countywide.
ALTERNATIVE ACTION(S):
There are no viable alternative actions. Without this agreement, the County will be unable to host the Property Tax System on Perspecta's mainframes.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
The Department's request to waive the competitive bidding process is consistent with Administrative Policy No. 34 as Perspecta has hosted the Property Tax System for more than twelve years, and the cost of migrating to a new hosting solution for the existing system in the middle of finding a replacement would be needlessly time-intensive and cost-prohibitive. The Internal Services Department - Purchasing concurs with the Department's request to waive the competitive bidding process.
FISCAL IMPACT:
There is no additional Net County Cost associated with the recommended actions. Costs associated with the recommended ...
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