DATE: April 14, 2020
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director, Internal Services/Chief Information Officer
SUBJECT: Agreement with E.J. Ward, Inc. for Fuel View Software System, Products, and Services
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an Agreement with E.J. Ward, Inc. for maintenance and support of the Fuel View software system, effective upon execution, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $1,102,000.
REPORT
There is no increase in Net County Cost associated with the recommended action. Approval of the recommended action will allow the Internal Services Department - Fleet Services Division (ISD-Fleet) to receive maintenance and support of E.J. Ward's Fuel View software system for fuel system monitoring. The system records transactions for fuel dispensed at various fuel sites, pulls mileage and vehicle information. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, ISD-Fleet would need to acquire and implement a new system to manage the various fuel sites throughout the County.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. Costs associated with the recommended agreement will not exceed $1,102,000 for the total possible five-year term and are recovered through charges to user departments. Sufficient appropriations and estimated revenues are included in the ISD-Fleet Org 8910 FY 2019-20 Adopted Budget and will be included in future budget requests.
DISCUSSION:
ISD-Fleet has used E.J. Ward's software system, Fuel View, for over 20 years. Fuel View is a fuel monitoring software system that allows ISD-Fleet to record transactions for fuel dispensed at various fuel sites, pull mileage and vehicle information through the system, and monitor County vehicles through its passive GPS tracking featur...
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