DATE: April 14, 2020
TO: Board of Supervisors
SUBMITTED BY: Elizabeth Diaz, Public Defender
SUBJECT: Retroactive Acceptance of Non-Monetary Donation and Agreement with Uptrust, Inc.
RECOMMENDED ACTION(S):
TITLE
1. Adopt Resolution retroactively accepting and expressing gratitude for a non-monetary donation, with a value of $22,600, from the Heising-Simons Foundation and Uptrust, Inc., to initiate a text messaging system for the Public Defender's Office; and
2. Approve and Authorize the Chairman to execute a retroactive Agreement with Uptrust, Inc. for text messaging services, effective October 1, 2019, not to exceed 30 months, which includes an 18-month base contract and one optional one-year extension, total not to exceed $8,400.
REPORT
There is no additional Net County Cost associated with the recommended actions. Approval of the recommended actions will authorize the County to retroactively accept a non-monetary donation of services of a text messaging system with a monetary value of $22,600 for designated clients of the Public Defender's Office. The donation is from the Heising-Simons Foundation, with funds going to directly to Uptrust, Inc. Uptrust provides a text messaging system to facilitate court appearances through client engagement and text message reminders. The recommended actions will also approve a retroactive agreement with Uptrust for text messaging services to the Public Defender's clients, notifying them of their court dates. This item is Countywide.
ALTERNATIVE ACTION(S):
If the recommended actions are not approved, the Public Defender will not have a text messaging system to remind clients of upcoming hearings.
RETROACTIVE AGREEMENT:
The Public Defender began working with Uptrust in October 2019, but no Agreement was signed due to administrative oversight. The recommended actions will correct this issue, and Department staff is reviewing internal processes to ensure timely processing of agreements in the future. The recommende...
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