DATE: April 28, 2020
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner-Public Administrator
SUBJECT: Retroactive Agreement with Lexipol, LLC.
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances for Law Enforcement Policy Manual and Daily Training bulletin subscription services used by the Sheriff's Office; and
2. Approve and authorize the Chairman to execute a Retroactive Agreement with Lexipol, LLC., for subscription services effective April 1, 2020, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $249,680.
REPORT
There is no increase in Net County Cost associated with the recommended actions. Approval of the recommended actions will allow for the continuation of comprehensive law enforcement policy manual and daily training bulletin subscription services for the Sheriff's Office. This item is countywide.
ALTERNATIVE ACTION(S):
Should you Board not approve the recommended actions, the Sheriff's Office would revert back to utilizing administrative personnel to update the policy manual. Daily training bulletins would not be available.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
The Sheriff's Office requests your Board waive the competitive bidding process consistent with Administrative Policy No. 34 under unusual or extraordinary circumstances exception as Lexipol, LLC (Lexipol) is uniquely qualified to provide a comprehensive law enforcement policy manual and daily training bulletin subscription services. The County has contracted with Lexipol since March of 2015. Lexipol is the leading provider of risk management resources for public safety organizations, establishing a unique set of risk management tools by integrating agency-specific, customized policy manuals with dai...
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