DATE: May 12, 2020
TO: Board of Supervisors
SUBMITTED BY: David Pomaville, Director, Department of Public Health
SUBJECT: Second Amendment to Agreement with Fresno County Superintendent of Schools
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a retroactive Second Amendment to Agreement No. 16-698 with Fresno County Superintendent of Schools, to revise the scope of work, add federally required terms and conditions, and adjust the budget, retroactively from December 13, 2016, with no change in term through September 30, 2021, or compensation maximum of $1,556,000.
REPORT
Approval of the recommended action will revise Fresno County Superintendent of Schools’ (FCSS) scope of work activities to increase community training events with an emphasis on Safe Routes to School and active transportation, redistribute budget line items to correspond with the revised scope of work, and incorporate federally required terms and conditions, with no change to the term, maximum compensation, or Net County Cost. This item affects District 4.
ALTERNATIVE ACTION(S):
There is no viable alternative action. Should your Board not approve the recommended action, the scope of work and budget would not be updated, and the agreement would not reflect federally required terms and conditions to satisfy the federal funding compliance notification requirements.
RETROACTIVE AMENDMENT:
The recommended Amendment is retroactive to December 13, 2016 in order to satisfy mandated compliance with required federal terms and conditions.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The recommended amendment will not change the maximum compensation of $1,556,000, and there are no outstanding invoices waiting to be paid. The agreement is fully offset by the Nutrition Education and Obesity Prevention (NEOP) grant provided by the California Department of Public Health (CDPH). Sufficient appropriations and estimated revenues are included in the FY 2019-20 Adopted Budget for the Department of Public Health, Org 5620 and will be requested for the duration of the agreement.
DISCUSSION:
On December 13, 2016, the Board approved Agreement No. 16-698 with FCSS to provide nutrition education in classrooms and afterschool programs in targeted low-income County communities. The agreement is fully funded by the Department’s NEOP grant from CDPH, which receives federal funds to implement the grant. On June 20, 2017, the Board approved an amendment to increase the maximum by $169,000 to $883,000 with no change in the term to expand services. On August 2, 2019, the Department Director approved extending the term for an additional year through September 30, 2020.
If approved, the recommended amendment will modify Year Four (October 1, 2019 - September 30, 2020) budget by redistributing salary savings to add activities with more emphasis on Safe Routes to School and Active Transportation initiatives in Parlier, Reedley, and Sanger. Additional office supplies and building/space expense increases help expand program training events and facilitate ongoing community support surrounding these initiatives, with no increase in the maximum compensation. The NEOP program engages and empowers residents in highly vulnerable communities to live healthier, more active lives, and educates the community leaders of the impact that policies, systems, and environments have on health.
The recommended amendment also incorporates language to contractually inform and mandate the contractor to comply with federal terms and conditions which are a requirement when any agreement is funded in part or whole with federal funds. All other terms of the agreement remain unchanged.
REFERENCE MATERIAL:
BAI #67, June 20, 2017
BAI #36, December 13, 2016
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Second Amendment to Agreement No. 16-698
CAO ANALYST:
Raul Guerra