DATE: June 9, 2020
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner-Public Administrator
SUBJECT: Retroactive Revenue Agreements with the Cities of Kerman and Orange Cove for Dispatching Services
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute retroactive revenue Agreements with the Cities of Kerman and Orange Cove to provide Communication Dispatching Services effective July 1, 2019, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $2,363,296.
REPORT
Approval of the recommended action will allow the Sheriff’s Office to continue providing communication dispatching services for the cities of Kerman and Orange Cove. This item pertains to locations in Districts 1 and 4.
ALTERNATIVE ACTION(S):
There is no viable alternative action. Approval of the recommended action is necessary for the Sheriff’s Office to continue to provide dispatching services to the identified cities, and charge for those services at the approved Master Schedule of Fees (MSF) rate.
RETROACTIVE AGREEMENT:
The recommended agreements are retroactive due to MSF rates being approved and adopted by your Board on October 22, 2019 and the length of time required for negotiation and approval of the recommended agreements by the cities. The cities approved the recommended agreements as follows: Kerman on May 18, 2020; and Orange Cove on May 15, 2020.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended agreements. The recommended agreements will provide up to $387,102 in revenue from the two cities within Fresno County for communication dispatching services at $14.79 per capita from July 1, 2019 through November 30, 2019 (based on the FY 2018-19 rates approved by the Board on October 9, 2018), and the rate of $15.49 per capita from December 1, 2019 through June 30, 2020, (based on the new MSF rates approved and adopted by the Board on October 22, 2019 effective November 21, 2019).
Sufficient appropriations and estimated revenues for the recommended agreements are included in the Sheriff’s Adopted Budget for FY 2019-20.
Payment Schedule - July 2019 to November 2019 for 5 months (FY 2018-19 approved Board rates on October 9, 2018)
City Population Rate Monthly Rate Total
Kerman 15,495 $14.79 $19,098 $95,490
Orange Cove 9,975 $14.79 $12,294 $61,470
Total $156,960*
Payment Schedule - December 2019 to June 2020 for 7 months (FY 2019-20 approved and adopted Board rates on October 22, 2019)
City Population Rate Monthly Rate Total
Kerman 15,495 $15.49 $20,001 $140,010
Orange Cove 9,975 $15.49 $12,876 $90,132
Total $230,142*
Overall Total $387,102*
*Total numbers may be slightly off due to rounding.
The recommended revenue agreements will be effective for five consecutive years, which may increase an estimated 10% each fiscal year beginning FY 2020-21 as follows:
• FY 2019-20 $387,102
• FY 2020-21 $425,812
• FY 2021-22 $468,393
o Subtotal three-year base contract $1,281,307
• FY 2022-23 $515,233
• FY 2023-24 $566,756
o Estimated overall total $2,363,296*
DISCUSSION:
The County of Fresno, through its Sheriff’s Office, has been contracting with the City of Kerman since 1988, and the City of Orange Cove since 2013 to provide communication dispatching services. The recommended action establishes the cost recovery rates of $14.79 per capita from July 1, 2019 through November 30, 2019, and $15.49 per capita from December 1, 2019 through June 30, 2020, for the recommended agreements with the cities for dispatching services.
REFERENCE MATERIAL:
BAI #27, October 22, 2019
BAI #7, October 8, 2019
BAI #35, January 29, 2019
BAI #26, October 9, 2018
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Agreements with City of Kerman and City of Orange Cove
CAO ANALYST:
Yussel Zalapa