DATE: September 22, 2020
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer
David Pomaville, Department of Public Health Director
SUBJECT: Purchase of Generators with Public Safety Power Shutoff Funds
RECOMMENDED ACTION(S):
TITLE
1. Adopt Budget Resolution increasing FY 2020-21 appropriations and estimated revenues for the Internal Services Department, Fleet Services - Equipment Org 8911 in the amount of $196,128 for the purchase of generators at various fuel sites (4/5 vote).
2. Adopt Budget Resolution increasing the FY 2020-21 appropriations for the Internal Services Department, Information Technology Services - Org 8908 in the amount of $173,241 for the purchase of mobile generators (4/5 vote).
3. Adopt Budget Resolution increasing the FY 2020-21 appropriations for the Public Health Special Revenue Fund 0080, Subclass 17366, Miscellaneous Public Health Org 1166 in the amount of $412,675 (4/5 vote); and
4. Adopt Budget Resolution increasing the FY 2020-21 appropriations and estimated revenues for Department of Public Health Org 5620 in the amount of $412,675 for generator and future costs related to mitigating impacts of Public Safety Power Shutoff activities (4/5 vote).
REPORT
Approval of the first recommended action will ensure the Internal Services Department (ISD) - Fleet Services Division (Fleet Services) has sufficient appropriations to purchase four generators. Three will power Fleet Services’ rural fuel sites located in Shaver, Auberry, Dunlap. The last will replace the obsolete generator at Fleet Services’ Hamilton Yard main office. Approval of the second recommended action will ensure ISD - Information Technology Services Division (IT Services) is able to purchase three mobile generators to assist the Emergency Operations Center (EOC) in setting up remote community centers during emergency evacuations and utility Public Safety Power Shutoff (PSPS) events. Approval of the third and fourth recommended actions will allow the Department of Public Health (DPH) to offset the generator and future costs related to mitigating impacts of the PSPS activities. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions:
• Fleet Services will be unable to provide backup power to the rural fuel sites or replace the outdated generator at Fleet Services’ Hamilton Yard location, and
• Mobile generators would not readily be available to provide power for emergency operations when requested, and ISD would rely upon local rental agencies for generator services on a first-come, first-serve basis.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended actions. Approval of the first recommended action item will increase FY 2020-21 appropriations in Fleet Services-Equipment, Org 8911 in the amount of $196,128 for the purchase of generators using PSPS funds. Approval of the second recommended action will increase FY 2020-21 appropriations in IT Services - Org 8908 in the amount of $173,241 for the purchase of mobile generators using PSPS funds. Approval of the third and fourth recommended actions will allow the local Office of Emergency Service through DPH to offset the cost of the generators ($369,369), plus additional future costs related to mitigating impacts of PSPS activities ($43,306). Costs related to mitigating impacts of the PSPS activities are fully funded through the PSPS Resiliency Program from the California Governor’s Office of Emergency Services (CalOES).
DISCUSSION:
On February 25, 2020, your Board authorized the DPH Director to execute the Notification of Subrecipient Allocation Agreement with CalOES for PSPS program funds. The PSPS program was launched to mitigate the impact of utility-initiated PSPS by supporting continuity of operations and efforts to protect public health, safety, and commerce in affected communities. Eligible activities under the PSPS allocation includes the purchase of generators and generator connections for essential facilities.
Fleet Services maintains various fuel sites throughout the County to meet the travel refueling needs of staff with county assigned vehicles for County business. To ensure that use of these fueling sites are not disrupted, ISD recommends the purchase of three generators to serve as back-up power at the Shaver, Auberry, and Dunlap fuel site locations. A fourth generator will be used for the Fleet Services’ Hamilton Yard main office.
IT Services will use the mobile generators to assist the EOC in setting up remote community centers during emergency evacuations and utility PSPS events.
Additional eligible costs under the PSPS allocation will be reviewed in collaboration with other partner agencies as indicated in existing county emergency response plans.
REFERENCE MATERIAL:
BAI #47, February 25, 2020
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Resolutions (4)
CAO ANALYST:
Sonia M. De La Rosa