DATE: January 12, 2021
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Authorize Sole-Sourced Components for American Avenue Disposal
Site Contract 20-18-SW American Ave Disposal Site Phase III - Modules 3-8 Landfill Gas Collection and Control System Expansion
RECOMMENDED ACTION(S):
TITLE
Make a determination in accordance with Administrative Policy No. 34 that "unusual or extraordinary circumstances" exist that allow sole source procurement of collection and control equipment for the American Avenue landfill disposal site module project based on the Board's express findings that specification by brand or trade name of the collection and control equipment is consistent with the provisions of Public Contract Code Section 3400(C)(2) and 3400(C)(3); and authorize staff to incorporate these sole-sourced components in the project design.
REPORT
Approval of the recommended action would incorporate sole-sourced items into the project's construction, which is to add additional landfill gas extraction wells to Phase III of the American Avenue Disposal site (AADS). The Landfill Gas Collection and Control System is designed to mitigate the risk of explosions by reducing the migration of landfill gas and to meet regulatory requirements. The impact of this item is countywide.
ALTERNATIVE ACTION(S):
Declining to approve the recommended action will cause costly start-up and integration issues and add to construction and shut-down times at the site.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
Administrative Policy No. 34 provides for a suspension of competition when there are unusual or extraordinary circumstances where the Board of Supervisors determines that the best interests of the County would not be served by securing competitive solicitations. Marketplace competition for procurement of these items is extremely limited, and the items specified represent the best available fit for the desir...
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